School Office Assistant

An exciting opportunity has arisen for us to recruit a School Office Assistant for our Outstanding school, working 2.30-6 p.m. daily (5.30 p.m. Fridays). 

Our Office assistant will have a key role to play and opportunities for professional progression in our new-build school on Moat Road, Oldbury, B68 from September 2016 as we continue to expand as a 2 form entry school and extend our wraparound provision.

We are seeking a positive, forward thinking, innovative person who will be the face of our school and so model, be supportive of and uphold the Catholic ethos which underpins all aspects of school life. They will enable us to ensure the office is covered from 8 a.m.- 6 p.m. daily so as to provide a personal service to parents and users of our site and ensure health and safety at all times of the day.

The successful candidate will be an enthusiastic colleague with a warm and welcoming personality to greet visitors to our school and liaise with others who work on and use our site. They will be able to multi task and deal calmly with the many tasks of a busy office.

They will have responsibility for:

• Collecting, processing and banking money
• Lettings including marketing the availability of our facilities
• Liaising with providers of wraparound care and after school clubs including quality assurance,  supporting with first aid and safeguarding incidents
• Ensuring the safe release and collection of pupils after clubs
• Marketing clubs and dealing with the associated records and finance
• Data entry
• Supporting with risk assessments re wraparound
• Supporting with the administration associated with enrichment activities e.g. trips
• Dealing with enquiries at the end of the school day
• Hospitality for meetings including setting up/clearing away

Our new Office Assistant will have experience of:

• Financial procedures
• Using a range of ICT programmes including Word and Excel
• Using an information management system
• Working under pressure to tight deadlines
• Data entry
• Dealing with enquiries from adults and children
• Working as part of a team

Our new Office Assistant will have:

• The personal skills to maintain a sense of humour under pressure and to be the public face of the school, modelling the Catholic ethos, providing outstanding customer relationships and  maintaining positive relationships with staff, pupils, parents and visitors
• High standards of written and spoken English with good communication skills
• GCSE Maths and English Grade C+ or able to demonstrate a similar level of competency
• The passion for making a difference and demonstrate high levels of motivation
• Evidence of being an exemplary role model within the work place
• Knowledge of SIMS/FMS or similar financial and information packages
• A growth mindset and can-do approach
• Ideas and a hands –on approach to working as a team under the direction of the Office Manager so as to establish a professional working environment and effective office team on our new site

We can offer the successful candidate:

• A brand new office facility
• A unique opportunity to make a difference at this exciting time in our school’s life
• A hard-working staff team with the commitment and vision for continual improvement
• The support and expertise of our Office Manager and Office Assistant
• A high degree of autonomy and flexibility
• A happy working atmosphere with great job satisfaction as well as friendly motivated staff and polite, well-behaved, enthusiastic students who enjoy learning
• Many opportunities for Continued Professional Development
• A  highly supportive leadership team and Academy Committee
• A chance to develop this role and bring new opportunities for the school

If you feel you have the relevant desire, experience and energy and share our vision, please see our website www.st-huberts.sandwell.sch.uk for an application pack or contact our office manager: josephine.hickman@st-huberts.sandwell.sch.uk or on 0121 422 2629

Completed applications should be accompanied by a handwritten letter no longer than one side of A4 and must be on a Catholic Education Service form.

They should be sent to: office@st-huberts.sandwell.sch.uk or by post to Josephine Hickman, c/o Our Lady & St. Hubert’s Catholic Primary, Moat Road, Oldbury, B68 8ED

Closing Date: Friday 11th November at noon
Shortlisting will take place on Friday 11th November at 1 p.m.
Interviews will be held on Thursday 17th November 2016 a.m. and will include practical tasks and a formal interview.