School Officer Administration

Position: School Officer Administration - Student Support Services
Start date: Immediate Start Available
Classification: Term Time, Contract until 11 December 2020.
Hours: 38 hours per week
Salary: $27.68- $28.85 per hour
Contact: HR Services (07) 4773 0900 
Email: recruitment@tsv.catholic.edu.au

Holy Spirit Catholic School is a place where children learn and find strength - the Spirit. As a Catholic co-educational primary school located in Cranbrook, Holy Spirit is one of Townsville’s oldest and now largest Catholic schools with more than 670 students from Prep – Year 6. The dedicated staff continuously strive for educational excellence based in the Catholic tradition, underpinned by the school’s motto is 'Strength in the Spirit'.

Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos.  We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission.  

The primary purpose of the School Officer Administration – Student Support Services is to contribute to the provision of a quality educational service. The role provides efficient and high-quality administrative support to all members of the administration team and teaching cohort, to ensure efficient facilitation and support of all teaching and activities at Holy Spirit Catholic School.

The School Officer Administration - Student Support Services will be required to undertake a broad range of administrative tasks to support the school community and will offer diversity within the scope of work being undertaken.

Key Accountabilities

Provide administration support that meets the day to day requirements of the school including:

• Co-ordinate dissemination of information to staff and students
• Production of documents – letters, registers, spreadsheets
• Assist in the production of internal and external documents
• Sort, prepare and file documents as required
• Assist with banking and receipting of items.

Support the delivery of operational tasks associated with reception and administration including:

• Mail management and distribution
• Responding to incoming telephone and email enquires
• Dealing professionally with and directing enquiries of parents , visitors and contractors
• Data entry to support registers and record management.

Process and update student attendance rolls which include:

• contacting parents, students and/or others in relation to school attendance
• oversight of late arrivals
• updating and distribution of absentee and late reports

Assist with financial and banking duties as requested.
Support school learning and development by embracing new ideas and sharing experience and learning.
Any other duties as reasonable requested to support the functionality of Holy Spirit Catholic School.

About You

Experience

• Previous experience providing generalist administrative support
• Demonstrated capacity to organise and prioritise a range of tasks and set priorities to meet deadlines in a busy environment
• Demonstrated ability to work independently and as part of a team
• Proven ability in providing accurate and informative assistance to staff, students and parents confidently.

Knowledge

• Ability to adapt to changing circumstances and embrace new ideas
• Organisational planning and coordination skills including the ability to manage demanding or competing deadlines
• Knowledge of workplace health and safety and anti-discrimination practices applied in an educational environment.

Skills

• Enthusiastic, energetic, flexible with a proactive attitude
• Confident, well-presented and engaging with a personal warmth that engenders mutual respect with staff, parents and visitors
• Professional presentation skills with the ability to proactively engage and enthuse both students, parents and other colleagues
• Discretion and an ability to maintain confidentiality.

Mandatory Criteria

• Current Working with Children Suitability Card or eligibility to obtain same
• Current Driver’s Licence
• Tertiary qualification at certificate level or equivalent knowledge and experience relevant to the position
• Ability to travel from time to time within the Catholic Diocese of Townsville
• Ability to perform the physical requirements of the role in a safe manner.

Desirable Criteria

• Recent administration and/or reception experience in a school or other environment.

How to Apply

Please review the Position Description for further information about the position. 

1. Complete the application form
2. Upload a cover letter/supporting statement (no more than 2 A4 pages) which addresses your suitability in relation to the qualifications, experience, knowledge and skills required of the role.
3. Upload a current resume which also includes the name, email address and contact details of two referees.

Applications close 4pm Friday 6th March 2020.