School Secretary – Full-Time (Term time only)
St Anthony’s School for Girls is committed to safeguarding and promoting the welfare of children. The successful applicant will need to obtain an enhanced disclosure via the DBS and have DBS (Disclosure & Barring Service) clearance.
St. Anthony’s School for Girl’s is a growing and ‘Outstanding’ (rated by Ofsted) girls’ Prep School. An exciting opportunity has arisen to join the team as School Secretary, providing vital support to the Headteacher and school, from initial contact to first day of entry to the school.
The post holder will be a member of the staff at St. Anthony’s School for Girls and will hold responsibility for the administration of the school as delegated by the Headteacher along with any PA duties and managing the school front desk
St Anthony’s School for Girls is an independent Catholic school located in Ivy House, on North End Road, NW11. It opened in 2016 as the sister school to the highly successful St. Anthony’s School for Boys in Hampstead.
St. Anthony’s School for Girls teaches pupils in a Catholic environment, and is inclusive and open to other faiths. The school educates girls from age 4 – 11 and currently has classes open in Reception to Year 5. Growth will continue organically with classes in Year 6 which opened in September 2019. The maximum roll will be 280 pupils.
It is a growing school offering opportunities for staff development and career progression. It is part of the Alpha Plus Group, which is one of the country's leading educational groups.
The aim of the school is to provide a broad and balanced curriculum that enables each child to achieve their full potential in a happy and caring environment. St. Antony's School for Girl's aims to discover the best in every child and challenge them to go beyond their expectations.
References must be provided and will be carefully checked.
The closing date for applications is Friday 22nd November 2019.
Please apply by going to the Alpha Plus Group website (www.alphaplusgroup.co.uk) and completing the online application and equal opportunities monitoring form.
RESPONSIBILITIES OF THE POST
• First point of contact for parents
• Read and respond to parent emails
• Manage SIMs registers
• To organise school club register and club teachers
• Report absences of pupils to class teacher and record details on SIMs
• Open school post and distribute accordingly
• Liaise with the school caretaker regarding jobs in the school
• Answer the door to visitors and suppliers
• Responsible for the signing in and out procedure
• Relay messages to staff, parents and Headteacher
• Manage Headteacher’s diary
• Organise parent meetings with the Headteacher
• Note answerphone messages and record staff absences
• Create and maintain pupils’ files
• Devise and maintain office systems, including data management and filing
• Liaise with the Registrar about registrations and admissions
• Send out documentation to parents
• Enter details of parents and pupils onto SIMS database
• Manage Intouch communication with parents
• Manage correspondence for Headteacher
• To be a fire warden for the school
• Type parent letters
• Type letters for Registrar as requested
• Attend Alpha Plus training sessions as required
• Book venues for school events
• Help Marketing Manager organise events
• Meet and greet on parents consultation evenings and other occasions as deemed necessary by the Headteacher
• To attend and minute meetings where required
• Ensure that reasonable care is taken at all times for the health, safety and welfare of yourself and others and to comply with the policies and procedures relating to health and safety
• Support and encourage the school’s ethos and its objectives, policies and procedures
• Uphold the school’s policy in respect of child protection and safeguarding matters
• Highly effective communication skills
• An understanding of SIMs is desirable
• Good people management skills, able to delegate appropriately
• Ability to work on own initiative
• Excellent organisation and planning skills
• Ability to approach confidential matters with discretion, sensitivity and diplomacy
• Ability to liaise confidently with senior management, staff, parents and the wider community
• Friendly, enthusiastic, approachable
• Computer literate – good skills in Word, PowerPoint and Excel
• An understanding and appreciation for confidentiality and safeguarding
• Having worked in a school environment before in a similar role is desirable
HOURS OF WORK
• Official working hours are 8.00am to 5.00pm unless there is a morning duty, staff meeting or after school function.
• Promote the fundamental British values of democracy, the rule of law, individual liberty and mutual respect and tolerance of those with different faiths and beliefs.
• The task and duties above are required for all School Staff; these may be reviewed at least once a year, usually in the Summer Term, in conjunction with the annual review policy.
• According to the St. Anthony’s School for Girls Staff Pay and conditions