School Secretary, Junior Department

St John's College SchoolCambridgeshire

St John’s College School is looking for a Secretary for the Junior Department of the School (Byron House).

Byron House is home to our younger children (aged 4-9) and Senior House to our older ones (aged 9-13).  The two parts of the school are on separate sites.  At Byron House, the management of young children and their parents is an essential and routine part of the post, as is maintaining good communication with other members of the administrative staff, teachers and all others throughout the school.

The Byron House Secretary acts as the receptionist for this part of the school.  The secretary controls the access of all visitors to Byron House and is responsible for the security of the site in this respect.  Visitors will include various deliveries, tradespeople etc. as well as prospective parents and other guests of the school.  The Secretary will respond to all general enquiries, whether by phone, email, post or in person.

The school’s secretaries are the first point of contact for many people and it is essential that the secretary should convey the same sense of care that pervades all aspects of a school whose prime purpose is to meet the individual needs of each child.

Byron House

Given the age of the children and the care that they require, as well as the layout of the site, Byron House has its own special secretarial demands.  Parents of the very young are much more likely to be in and out of the school than those of the older children.  Their queries, and any concerns, need to be dealt with in a sensitive and informed manner.

Children also tend to bump and bruise themselves readily, develop fevers rapidly and, occasionally, show signs of serious illness.  The Secretary needs, therefore, to be a fully trained Paediatric First Aider, or be willing to gain this qualification at the School’s expense, and fully comfortable with administering first aid and supporting unwell children (in collaboration with the School Nurse).

Overall, the role at Byron House requires a blend of administrative ability, a high degree of organisation, common sense, clear communication, level-headedness and compassion, a genuine care for children, ICT competence and commitment to the ethos of the school.  The successful candidate will wish to play a key role in contributing to this community, helping to inspire the children and entering into the spirit of the place by, for example, participating in and helping to organise special events and activities.  For a person offering such qualities and capabilities the role will be a highly rewarding one.

The Byron House Secretary works approximately 34 weeks per year (term time), plus an additional 5.5 weeks outside of term time, according to the needs of the School and as directed by the Director of Operations.

The post is full time, 8:00am-4:30pm Monday to Friday, though the Byron House Secretary can expect to be called upon to work outside of these hours for example, to cover for absent colleagues (e.g. covering Reception until 6pm) or attend staff meetings or training after school. In addition, as for all staff, the Byron House Secretary can expect to attend periodically at evenings and weekends for special events in the school’s calendar.

The salary for the role will be in the range £21,500-23,500 per annum, dependent on skills and experience 

Please note, there is no set closing date for this role and the advertisement will be withdrawn once an offer has been made.  We reserve the right to close applications at any time without notice. 

St John’s College School is committed to safeguarding and promoting the welfare of children.

Applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

All appointments are subject to a criminal background check and proof of qualifications in accordance with the requirements of the Children Act. 

Supporting documents

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St John's College School


St John's College School
73 Grange RoadCambridgeCambridgeshireCB3 9ABUnited Kingdom
View in Google Maps 1223 353532
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