Hours: 37 hours per week – Term time only plus seven days
(Two days during autumn half term, five days in the last week of the summer holiday)
Monday- Thursday 8:15am-4:15pm. Friday 8:15am- 3:45pm
Job Purpose: To provide administration support as a member of the SCITTs administration team.
Duties and Responsibilities:
General Admin support:
To send out agendas, take minutes and attend all SCITT meetings. To keep track of actions from these meetings and ensure that they are completed.
To assist the SCITT Director and Teaching School and SCITT Manager in collating evidence, evaluations and reports that are required for QA purposes and for the external moderator.
Maintain and update The Coventry SCITT websites.
Under the direction of the Teaching School and SCITT Manager, produce and distribute marketing materials for the Coventry SCITT. Utilise social media to update and inform partner schools and trainee teachers.
Undertake a range of clerical tasks including word processing, faxing, filing, photocopying, collating, and any other ad hoc clerical duties as may be required.
Assist the School finance and admin team when required.
SCITT Admin support:
To manage the DfE data management system to ensure that places are bid for correctly.
To organise monitoring and assessment visits to schools.
To input assessment data accurately.
To manage the UCAS weblink and sift all applications.
To ensure that all partner schools have access to the correct documentation and assist the Training Manager in ensuring that all are handed in on time.
To check that candidates applying have the correct qualifications and meet the ITT criteria document issued by the DfE.
To become NARIC trained.
To plan and co-ordinate the interview process, ensuring that all staff and candidates are communicated to effectively and clearly and have a clear knowledge of the day. The day should be as enjoyable for the potential trainee as possible, ensuring that they get a chance to meet the students and get a tour of the school.
To ensure that all partner schools know the outcomes of the interviews.
To ensure that all administrative processes run smoothly.
To liaise with the Training Manager, Professional Studies Tutors and Subject Development Leaders to print and prepare resources needed for their training sessions.
Check the qualifications and official documentation of applicants to The Coventry SCITT and create and maintain a database to record this information.
To undertake such other duties, training and/or hours of work as may well be reasonably required and which are consistent with the role.
To participate in performance management arrangements.
To adhere to published school policies and procedures.
To attend regular meetings with line manager.
Undertake training as may be required to fulfil the duties of the post
Carry out the duties of the post with due regard to the School’s Equal Opportunities Policy, Health and Safety Law, Financial and Audit requirements.