SCS Co-ordinator

We are looking for a dynamic, flexible and proactive person to be responsible for the organisation and administration of the areas of student life involving Sports Culture and Service. 

This role is for 40 hours per week, term time only, 36 weeks.

JOB DESCRIPTION – SCS Co-ordinator

Responsibility

Responsible, along with all other non-academic staff of the School, to the Head of Pastoral

Care and Boarding as their Line Manager and to the Director of Studies for Wednesday SCS sessions.

Duties

The Sports, Culture and Service Coordinator is responsible for the organisation and

administration of the areas of student life involving SCS.

Responsibilities:

● Providing all students with a balanced programme of age-appropriate sports, creative

and service activities

● To publish and promote these activities, notably through the Term Card

● To promote activities at Forums; and at break times and meal times

● To oversee and staff all sports activities appropriately

● To oversee and arrange all social sports fixtures.

● To arrange regular sports fixtures with other schools

● To undertake termly feedback from students on SCS activities in order to offer a

programme suited to their needs

● Coordinating with the DoS/HoP/HT on the balance of activities and time offered to

students.

● Ensuring that sports, creativity and service activities offered to students, meet the

ethos of the school and fulfil the requirements of the school’s policies

● Ensure Health and Safety, safeguarding, and all other relevant policies, including

Risk Assessments, are adhered to and completed before undertaking any activity,

trip, event or sport

● Maintain accurate and up-to-date records of all students’ participation in SCS

● Provide the DoS /HT/HoP with accurate and up-to-date records of students’

involvement in SCS activities

● Organising and supervising such visits, trips and expeditions as may be required to

enable students to meet the school’s requirements; liaising with the School Manager

with regard to logistics as required

● Promoting SCS activities within the school community and securing the involvement

of colleagues in the running of some of these activities.

● Cost planning for events and trips; retaining trip and event lists of participants for

invoicing; retaining receipts, and liaising with staff members accordingly

● Work closely with the Marketing department to ensure images and videos of SCS

activities and trips are used effectively through social media

● Work closely with the Admissions department to ensure individual extra curricular

student requests are actioned and implemented

● Liaise with Head of English to support with accompanying students to their Ielts

exams

● Support academic and pastoral staff with the organisation of any trips or activities,

ensuring risk assessments and finance information is in place within agreed time

scales

● Organise regular formal dinners for students, with visiting speakers

● Organise a term of service for all students working with local charity organisations

and volunteering options

● Ensure the school calendar is up to date with all planned SCS and extra curricular

activities

● Communicating clearly with parents, students and staff on matters pertaining to the

SCS programmes.

An SCS Coordinator is expected to:

● Coordinate, in advance, with the Bursar on any payments to be made in connection

with SCS

● Attend regular meetings at the school as relevant

● Monitor the implementation of all SCS activities

● Coordinate the placement of SCS activities within the overall school calendar

● Attend such meetings and functions as may be required for the organisation of SCS

activities or for the school as a whole

● Undertake such other duties as may be assigned by the DoS/HT/HoP for the

optimum participation of students in SCS

Person specification, skills and experience

Qualifications

● 5 GCSE’s, including Maths and English, and 2 A-Levels or equivalent

● Current First Aid qualification (although this can be arranged if necessary).

Experience

● Knowledge and experience working with relevant Health and Safety

legislation/regulations

● Experience working both collaboratively and independently

● Experience working with relevant regulatory bodies and using appropriate policies

and processes

● Proven experience of assisting/planning and organising trips.