Senior Office Administaror
Gordon's School
Woking
- Expired
- Salary:
- £21.000 per annum
- Job type:
- Full Time, Permanent
- Apply by:
- 26 March 2018
Job overview
Main purpose of the job
The Administration Office provides a wide range of administrative and office services to the School and The Gordon Foundation. These include visitor reception, post and whole school mailings, meeting room management and minibus bookings, photocopying, copy typing and assisting other offices, in particular Admissions, as required. There is a separate school office and other school focused administrators (e.g. Sixth Form and Music) as well as the Head Teacher’s and Bursar’s secretariat. The Senior Office Administrator will be line-managed by the Assistant Bursar and will be responsible for the effective and efficient day to day operation of administrative services from the Admin office and Reception.
Responsibilities
• Ensure that Reception is adequately staffed during opening hours (8am – 5pm), including planning for breaks and holidays.
• Ensure that Reception staff are briefed and trained appropriately.
• Ensure that the post is administered efficiently.
• Provide administrative support to Academic Heads of Department (eg preparing and mailing letters to parents)
• Assist with Reception duties as required
• Provide first line support for the telephone system eg liaise with telephone provider’s helpdesk.
• Manage the ordering, storage and distribution of stationery for the school and Foundation.
• Ensure booking system for meeting rooms and minibuses is managed efficiently.
• Manage the return of text books The above list of duties and responsibilities is not exhaustive and may be altered from time to time. Person Specification Relevant Experience/Knowledge
• Good knowledge and demonstrable experience of Microsoft products especially Excel and Word.
• Good organisational skills and ability to prioritise workload Personal Skills
• Good interpersonal skills and ability to communicate effectively verbally and in writing
• A respect for the confidentiality of the work
• Excellent attention to detail
• Ability to work independently and as part of a team
• Ability to work under pressure and ensure deadlines are met
Gordon’s School is a State Boarding and Day School and is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment – applicants must be willing to undergo appropriate screening including an enhanced DBS check.
Attached documents
About Gordon's School
Gordon’s is a non-selective, co-ed, 11-18 school of circa 1000 students. Unusually for a state school it offers residential boarding facilities to 280 students. Founded in 1885, its historical links with General Charles Gordon have shaped the ethos and sense of tradition that is present within the school today.
Gordon’s places a strong emphasis on standards, academic success and high expectations. Great importance is placed on the quality of teaching in the classroom because of the belief that schools are first and foremost centres for learning.
In the sixth form there are over 350 students taking BTEC and A Level courses. There are five residential boarding houses and six day boarding houses for students. This allows for a high level of care and individual support, excellent staff/student relationships, backed by a structured learning and teaching environment, with high standards of courtesy and self-discipline.
In the school there is a wide variety of sporting and co-curricular activities. Daily over forty clubs offer a range from traditional games, rock-climbing and horse riding to tap dancing, music and drama. The Combined Cadet Force and The Duke of Edinburgh's Award Scheme are particularly popular and successful. One unusual feature is the marching Pipes and Drums band, which plays at ceremonial occasions at school and for outside events, when the students wear their ‘blues’ - a form of military uniform featuring the Gordon’s tartan.
School facilities are excellent and include over fifty acres of playing fields, a state-of-the art fitness centre, sports hub including all-weather pitches and coffee shop, and refurbished music and drama block.
The school is situated in fifty acres of Surrey parkland a few miles from the M25, M3 and M4 motorways. Day boarders come mainly from the local villages of West End, Chobham and Lightwater. Residential boarders come for all parts of the United Kingdom and around ten percent from overseas.
The Ofsted Inspection of November 2014 reported, “Gordon’s is an outstanding school in every respect”. Ofsted inspected 27 areas, 26 of which were given grade 1. In particular: -
“Teaching and learning are outstanding”
“The curriculum provision is outstanding”
“Standards are outstandingly high in national tests and GCSE”
“The effectiveness and efficiency of the boarding is outstanding”
“The quality of care provided by the school for the pupils is exceptional”
“Leadership and management are outstanding”
All of this is a tremendous testimony to the hard work and commitment of both students and staff – and is part of the reason why Gordon’s is the most over-subscribed state school in Surrey with over five applications for every place.
Please note that you are wholly responsible for fact checking in respect of the information provided by schools. Please also check for the latest visa and work permit requirements that may apply. Tes is not responsible for the content of advertisements or the policies adopted by advertising schools. Tes asks that all schools follow Tes' Fair Recruitment Policy.