Senior Secretary

Position: Senior Secretary
Salary Range: $29.81 - $31.07 per hour pending experience
Tenure: Term Time, Fixed Term Contract
Commencing Date: Monday, 7 February 2022
Closing Date: Sunday, 30 January 2022 unless filled prior

St Catherine's Catholic College, The Whitsundays is a Prep to Year 12 co-educational college, established by the Sisters of Mercy in 1925. The college has vibrant, modern and innovative facilities that create inspired learning spaces for students both within the classroom and outside, allowing teachers to use the right strategies at the right time for their class.

Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos.  We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission. 

About the role

St Catherine's Catholic College, The Whitsundays is seeking an experienced and dedicated Senior Secretary. This role is a Term Time, Fixed Term Contract completing 21.3 hours a week over 3 days for the 2022 Teaching Year.

The Senior Secretary works in collaboration with the other Administration staff to support the effective coordination of the school office. As an initial point of contact, it is integral, the Senior Secretary presents a professional image and creates a welcoming, warm and positive impression whether via phone, email or in person.
The Senior Secretary will be required to undertake a broad range of secretarial and administrative tasks to support the school community and will offer diversity within the scope of work being undertaken.

Key Accountabilities

The Senior Secretary will represent St Catherine’s Catholic College in a professional, warm, friendly and efficient manner. Duties include:

• Provide administration support that meets the day to day requirements of the school including:
  -  Co-ordinate dissemination of information to staff and students
  -  Production of documents – letters, registers, spreadsheets
  -  Assist in the production of internal and external documents
  -  Sort, prepare and file documents as required
  -  Assist with banking and receipting of items.
• Support the delivery of tasks associated with community participation and school functions:
  -  Assist with the organisation of school events
  -  Arrange catering for school events
  -  Assist in the production of event supplies and merchandise
  -  Monitor and update the school website. 
• Support the delivery of operational tasks associated with reception and administration including:
  -  Mail management and distribution
  -  Responding to incoming telephone and email enquires
  -  Dealing professionally with and directing enquiries of parents , visitors and contractors 
  -  Data entry to support registers and record management.

About you

Experience

• Previous experience providing generalist administrative support
• Demonstrated capacity to organise and prioritise a range of tasks and set priorities to meet deadlines in a busy environment
• Demonstrated ability to work independently and as part of a team
• Proven ability in providing accurate and informative assistance to staff, students and parents confidently.

Skills

• Ability to adapt to changing circumstances and embrace new ideas
• Highly developed computer literacy with the ability to operate a variety of platforms
• Organisational planning and coordination skills including the ability to manage demanding or competing deadlines
• The ability to proactively seek opportunities to extend ones professional scope of practice and learning.

Attributes

• Enthusiastic and energetic with a proactive attitude
• Confident, well-presented and engaging with a personal warmth that engenders mutual respect with staff, parents and visitors
• Flexible and responsive to the needs of the school community and driven to achieve the best outcomes
• Willingness to learn and develop in a supported environment
• Motivated with a “can do’ attitude.

Mandatory Criteria

• Current Working with Children Suitability Card - The successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by Queensland Government
• Qualification at certificate level or equivalent knowledge and experience relevant to the position
• Ability to travel from time to time within the Catholic Diocese of Townsville
• Ability to perform the physical requirements of the role in a safe manner.
• It is a requirement of this role that you are fully vaccinated against COVID-19. A proof of vaccination will be required as a pre-commencement document. DO NOT ATTACH A VACCINATION CERTIFICATE WITH YOUR APPLICATION. 

Desirable Criteria

• Recent administration and/or reception experience in a school or other environment.

What we offer

• Competitive Salary range: $29.81 - $31.07 per hour pending experience
• Annual Leave with 17.5% leave loading 
• Salary packaging options 
• Modern facilities, equipment and resources
• Superannuation up to 12.75% employer contribution (in a co-contribution arrangement)
• Access to long service leave after 7 years of continuous service
• 14 Weeks’ paid parental leave
• Deferred Salary Scheme
• Corporate health insurance 
• Induction, professional development and learning opportunities
• Wellbeing programs and initiatives

How to apply

1. Please complete the application form below
2. Upload a current resume 
3. Upload a cover letter to support your application.

Please refer to the Position Description for more information.

Application close: 5pm Sunday, 30 January 2022 unless filled prior.

Applications during the shortlisting phase will be kept confidential.

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