Site Manager

Purpose: To be accountable for and manage the site and premises at Havant Academy to ensure the site is secure, clean, safe and fit for purpose. 

37 hours per week, Monday – Friday 08:00 – 16:00

To provide a comprehensive facilities management service to include:  

Management & Monitoring:  

1. Line management of site team including allocating and scheduling site staff to meet the needs of the school
2. To achieve compliance and maintenance targets, provide training and coaching as required. 
3. As line manager to address HR matters for the site team; including but not limited to absence management, training & induction of new staff, investigation and disciplinary processes etc. 
4. Ensure effective and prompt response to premises emergencies across the school site, liaising with your team, security company and alarm monitoring stations, informing the Business Manager of any out of hours attendance. 
5. Oversee and manage security systems, including CCTV monitoring and recording, ensuring equipment is maintained and in full working order. 
6. Oversee and manage mini-bus, managing bookings and ensuring there are sufficient trained drivers (D1 and MiDAS) to meet the schools’ needs. 
7. Oversee and manage lettings across the school ensuring the buildings / exterior facilities are available for bookings.  

Health, Safety & Compliance:

1. Manage and supervise compliance and safe working at the school in line with TKAT’s Health & Safety policies/procedures and legal requirements. 
2. Ensure all building plant, machinery and systems are compliant, managing inspections by insurance surveyors and works by third party suppliers. 
3. Comply with all policies and procedures relating to safeguarding and attend necessary training. 
4. Provide regular reports on compliance, as required, to the Business Manager. 
5. Ensure all suppliers follow set controls for contractors and are inducted and have appropriate supervision, provide permits to work if warranted. 
6. Assist with completion of compliance audits. 
7. Ensure effective record-keeping for compliance and premises matters and keep central systems updated as required by the Business Manager and TKAT. 
8. Attend and represent the premises team in Health & Safety Meetings. 
9. Have a first aid qualification, (minimum requirement First Aid at Work).
10. Provide a site induction/health & safety walk to all new staff

 Maintenance:  

1. Maintain and manage a PPM planner on ‘Every’ system or future systems
2. Undertake regular premises inspections; identifying risks and school needs, incorporating these into the school’s premises development plan in collaboration with Business Manager and TKAT’s Estates Team. 
3. Manage and prioritise maintenance and premises equipment. 
4. Focus on renewal of plant and equipment with capital projects to improve the schools’ carbon footprint, the working environment and sustainability of the school. 
5. Manage the school’s premises and maintenance budget. 
6. Carry out compliance and maintenance activities within own abilities and health and safety requirements, and support your team in general repairs and decoration of site. 

 Caretaking & Cleaning: 

1. Ensure a high standard of cleanliness is provided throughout the school, both internally and externally, including responsive cleaning and specialist cleaning ensuring all touchpoints are covered to provide the best experience for our pupils. 
2. Manage staff absences to ensure there is sufficient site team presence and effective response for caretaking, cleaning, maintenance liaising with contractor’s and HR & Operations Assistant 
3. Audit the schools to ensure the team meet the standards. 
4. Ensure staff maintain stock management and process orders in a timely manner. 

 Contract Management:

1. Responsible for liaison with all appropriate authorities regarding plant, machinery, intruder alarms, fire systems, CCTV, BMS etc. 
2. Day to day oversight of contractors for regular maintenance, grounds maintenance, and compliance services and make recommendations for improving value for money and procurement. 
3. Responsible to ensure control of all contractors on all sites and safe systems of work are put into place (e.g. work permits). 
4. Coordinate and manage visits by contractors, surveyors, inspections, audits etc. 
5. Attend frequent meetings with key suppliers to ensure SLA’s & KPI’s are met. 

 Site Security & Systems:  

1. To have a working knowledge of intruder alarms, fire alarms, CCTV, BMS etc. and to be the initial responder to any alarms during normal working hours and to participate in call out rota for out of site hours. 
2. To be computer literate and adaptable to work on multiple systems (Google docs, Office 365, BMS, CCTV, CAFM, Access Dimensions etc.)
3. To act as a key holder, carrying out security procedures for the buildings and grounds. Routine and nonroutine opening and closing of premises and grounds. Providing access, where possible, to the premises and classrooms in the event of snow or minor flooding or similar emergency situations. 

 Operational: 

1. Working with the site assistants, ensuring day-to-day operational issues are resolved and that any significant site or health & safety issues are escalated to the Business Manager / Headteacher (or their deputy).
2. Communicating with SLT on a regular basis, attending meetings as required and ensuring that they are always up to date with events.  
3. To develop excellent working relationships with colleagues internally, centrally and externally across the Academy to help align the school’s vision.  
4. To uphold the TKAT/academies’ policies and procedures at all times and ensure any updates are managed and distributed to all schools. 
5. Be aware and comply with policies and procedures relating to safeguarding, child protection, health, safety and security, confidentiality and data protection, reporting all concerns to the appropriate person. 
6. Participate in training and other learning activities as required for personal development 
7. Provide appropriate guidance and supervision and assist in the training and development of staff as appropriate. 

Working for TKAT: In return, as an employee of The Kemnal Academies Trust (TKAT), you will benefit from:

• A wide variety of opportunities for professional development, including the potential to develop your career at more than one TKAT academy;
• Opportunities to work flexibly, where possible;
• Our support for your wellbeing at work; and
• The rewards of working to improve the life chances of our pupils.