Site Officer

Details for applicants

Abbey College is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. 

  Line Management: Deputy Site Manager>Site Manager> Business Manager> Headteacher

Purpose:

To work with other members of the Site Team to provide an effective and efficient caretaking and handyman service to the College

To undertake duties and tasks by working with other members of the team to allocate work equitably and fairly

To take an operational responsibility for ensuring that the premises and plant remain fit for purpose

Where required, to work with other members of staff to ensure that the needs of the institution are met in relation to the discharge of duties relating to this post

To work in the best interests of the students at all times

Security 

Issue keys to staff and maintain a key register. Note, issue of keys will be authorised by the Deputy Site Manager/ Site Manager/Business Manager

Lock and unlock gates and entrance doors and check as far as is practicable that the premises have not been disturbed

Switch on/off lights according to need

Open/close windows according to need

Set and unset security alarms

Provide access to the college as may reasonably be required outside normal hours of opening, including access in the event of flood, snow or similar emergencies, in line with College policies and procedure

 NOTE: Where entry is by a designated key holder, that person, if left to lock up, assumes responsibility for security on that occasion.

Heating and Hot Water Systems

Operate heating plant so that the required temperatures are maintained and an adequate supply of hot water is available

Monitor automatic frost protection procedures during cold weather

Ensure adequate fuel supplies are maintained

Maintenance of Building and Equipment

 Undertake site health & safety inspection/services and record the results to the standard specified by the Deputy Site Manager or Site Manger.

To undertake routine inspection of ancillary equipment e.g. pumps, batteries, window blinds etc. 

Undertake routine inspection of the building fabric

Undertake routine inspection and testing of the fire and security alarm systems in accordance with legislation and good practice

Keep caretaking and cleaning equipment in a safe and proper working condition

Replace light bulbs and tubes

Check that all drains and gullies are free-flowing and clean blockages as necessary

Carry out minor repairs and improvements to property, fixtures, fittings and equipment, which are within the scope of an unskilled handyman

Undertake decorating duties as required

Report to the Deputy Site Manager any repairs or maintenance work which is beyond the competence and responsibility of the Site Team

Direct workmen and contractors to the sites of repair and maintenance work adhering to the signing in arrangements

Keep all hard areas and paths free from litter and excessive accumulation of dirt or rubbish

Empty litter bins at the end of each College day or more frequently if required

Dispose of all rubbish appropriately

Keep paths, entrances and communal areas free of ice and snow to ensure the safety of students, staff and visitors whilst on site

Report any defects found on/around site to the Deputy Site Manager.

Immediately report any health & safety concerns found on/around site to the Deputy Site Manager.

NOTE:  Site Officer activities are limited to situations where safe access can be obtained.

Supervision

Work with the Deputy Site Manager to plan and allocate the work of cleaning and litter picking staff

Instruct cleaners in all aspects of their work

Supervise cleaners and litter pickers in the discharge of their duties e.g. maintain good working relationships and encourage team spirit, ensure good timekeeping, deal with routine issues, grievances and problems and ensure that work is carried out correctly and promptly

Assist in the recruitment of cleaning staff

Ensure that the College premises and furnishings are cleaned in accordance with the required standards and monitor quality of cleaning provision

Maintain administration records in a complete and timely manner

 General

Prepare for routine college and after college activities, including lettings and ensure the premises are fit for purpose at the end of each day

Move, lay out and stack chairs, desks, tables, etc.

Take delivery, store and distribute stock, materials and other goods,

Dispatch goods from the college if required.

Replenish soap, toilet rolls and towels

Carry out procedures in line with College policy and working practices in the event of fire, flood, breaking and entering, accident or major damage.

Undertake emergency cleaning duties in the absence of cleaning staff during normal session and break times

To take a personal and corporate responsibility for the safety and wellbeing of all site users in line with the College Health and Safety policy and procedures

To act as First Aider as determined by institutional need

Assist with basic grounds maintenance duties as required

Emergency Situations 

At the request of the emergency services and other authorities, provide access to the buildings and M&E installations in the event of an emergency

In the event of an emergency situation arising out of school hours, to attend the site at the request of the Site Manager/Business Manager or other member of SLT and undertake reasonable duties as requested by the authority in charge of the emergency situation  

Other Duties

Caretaking services associated with non-core hour’s use of the College will be required, for the most part this requirement will be met by working to an established rota system. In the event that additional caretaking services are required Site Officers may be asked to provide these services for a reasonable number of such functions in each term, payment at the appropriate rate will apply.

To undertake any other reasonable duty as directed by the Head Teacher or delegated alternative.

Wellbeing

Ensure all pupils have equal access to learning using appropriate strategies and resources, where necessary.

Liaise with pastoral staff members to ensure the wellbeing of pupils and their full participation in school life.

Raise any concerns regarding pupils’ behaviour with the relevant Raising Standards Lead.

Implement any specific arrangements for individual pupils, ensuring that relevant staff members are aware of the measures in place.

Provide individual pastoral support to pupils, where necessary.

Continuously motivate and challenge pupils, whilst promoting and reinforcing self-esteem.

Safeguarding

To have the ability to safeguard and promote the welfare of children and young people.

Appreciate the significance of safeguarding and interprets this accurately for all individual children and young people whatever their life circumstances.

To have a good understanding of the safeguarding agenda and can demonstrate an ability to contribute towards a safe environment.

The ability to converse at ease with members of the public and provide advice and information in accurate spoken English is essential for the post.