Sixth Form Administrator

We are looking to recruit a Sixth Form Administrator to help support the smooth running of the Sixth Form and provide administrative support to the Sixth Form Team.

To be considered for this role candidates should have experience in an administrative role preferably in a school or college.

Interested candidates should have excellent communication and inter-personal skills, be a team worker, highly organised and methodical with good attention to detail. A high standard of IT literacy is essential. Candidates must also be reliable, loyal and confident with the ability and desire to take responsibility for allocated tasks.

This is a 37.5 hour a week role. The working weeks will be term-time (including all INSET days) plus an additional 10 days during school holidays.

About Us

Harris Academy Chafford Hundred Is a school for the future. We are highly ambitious and want every student to thrive at school, both academically and personally. We constantly strive to offer the very best educational experience so that our students are prepared for successful futures.

We invest in professional development for our staff and advocate lifelong learning. Our students are wonderful and we work hard to foster excellent relationships between staff and students, creating a nurturing but focused atmosphere.

Main Areas of Responsibility

• To be the first point of contact for all stakeholders who visit the Academy Sixth Form Centre.
• To be the first point of contact for all stakeholders who telephone the Academy Sixth Form Centre.
• To communicate effectively with all stakeholders, passing on messages when required.
• To lead on the collating and updating of information on manual and computer based systems with regards to the Post 16 student bursary.
• To manage the administration of the applications process using UCAS Progress.
• To seek references from external candidates where required, organise the interview process and send letters informing students as to whether their application has been successful.
• To organise induction into Year 12 and Year 13 via letter, spread sheet and liaison with subject teachers.
• To work with the Head of Sixth Form to organise A level results days for Years 12 and 13.
• To liaise with the Head of Sixth Form to organise the enrolment of Year 11 students into Year 12 on GCSE results day and during the summer holidays
• To attend meetings when required, taking minutes if requested and distributing them after meetings.
• To assist with the organisation and clerical records of extra–curricular activities with regards to trips, health and safety, outside agencies, guest speakers and UCAS.
• To undertake reception and telephone duties, answering enquiries from staff, pupils, parents and the general public, ensuring all visitors are welcomed and records kept of their arrival and departure.

Qualifications, Knowledge and Training

• Good numeracy/literacy skills
• Minimum of 2 years admin experience

Experience & Knowledge

• General clerical/administrative
• Knowledge of safeguarding procedures for young people

Skills & Abilities

• Effective use of ICT packages
• Use of relevant equipment/resources
• Good keyboard skills
• Ability to relate well to young adults
• Work constructively as part of a team, understanding of school roles and responsibilities and your own position within these
• The ability to take initiative and work independently
• Ability to work as part of a team
• Good communication skills
• Good organisational and time keeping skills
• Good interpersonal skills
• Able to work independently and manage own workload

Next Steps

If you have any questions about this opportunity, please contact us via e-mail, or call to arrange a conversation.

Before applying, please download the Job Pack for full details on the job responsibilities and person specification. You will need this when completing your application.

Please note: we may hold interviews as and when applications are received and we reserve the right to offer to a candidate prior to the closing date. We only accept applications submitted online via our careers website and which are completed before the closing deadline. With this in mind, we encourage you to apply as soon as possible and advise you check the job information as per the listing on our careers site.

Rewards & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level to senior leadership.

We look for talented individuals who share our vision for creating exceptional places of learning, and are committed to ensuring that every child in London has access to the best possible education.

In addition to the opportunities for career progression, training and development, we also offer a competitive rewards and benefits package which includes our Harris Allowance, a Performance and Loyalty Bonus, Pension Scheme, a Wellbeing Cash Plan and many other benefits.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children, and we expect all our staff and volunteers to share in this commitment. All offers of employment are subject to an Enhanced DBS check, references, and where applicable, a prohibition from teaching check will be completed for all applicants. Before applying, please review our Policy Statement on the Recruitment of Ex-Offenders.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

As a provider of employment and education, we value the diversity of our staff and students, and all our staff are equally valued and respected. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff.