Sixth Form PA and Administrative Assistant

Location: Surbiton High School, Kingston upon Thames, London

Tenure: Permanent; Part-time (38 weeks of the year, Monday to Friday, 8:00am – 4:30pm)

Interviews may be held on an ad hoc basis, so please submit your application asap. The final deadline  to submit your application is:  8:00am Friday 29 June 2018

Interviews to be held week commencing: 2 July 2018 

Surbiton High School seeks an enthusiastic and inspirational PA and Administrative Assistant  with a 'can do' attitude, to  provide administrative support to  the Sixth Form Management Team and the reception within the Sixth Form Centre.

Key Responsibilities:

• Providing administrative support to the Director of Sixth Form, Assistant Director of Sixth Form and Head of Year 12/13 to enable them to fulfil their aims and work effectively
• Providing all necessary briefing papers, documents, reports and presentations for the Director of Sixth Form, Assistant Director of Sixth Form and Head of Year 12/13 so that they are briefed for meetings, assemblies etc.
• Minute taking at meetings as required. Adding the notes from pupil meetings to the School’s MIS system.
• Responsible for requesting agenda items for Sixth Form Tutor team meetings, minute taking at these meetings and circulating the minutes to the Sixth Form tutor teams
• Making room bookings and catering arrangements for meetings, Parents’ Evenings etc.
• Assisting in the organisation of outside speakers
• Assisting with Open Events and any other such functions which take place at the Sixth Form Centre
• Supporting the Sixth Form Team and UCAS Co-Ordinator with the UCAS (university application system) process i.e. checking UCAS forms, proofreading personal statements etc. (Training will be available)
• Be present on GCSE and A-level Results Days to support the Sixth Form Team
• Collating data and information i.e. destination of leavers etc.
• Answering the telephone promptly and professionally and fielding telephone calls as appropriate
• Acting as front of house for all visitors to the Surbiton Sixth Form Centre
• Ensuring visitors are signed in and registered at Reception in accordance with Surbiton High School’s security measures
• Liaising with the main reception desk to ensure both sites are working collaboratively
• Logging and distributing personal items to students as and when they require (i.e. misplaced fobs)

The successful candidate will be likely to fit the following profile: 

• Experience of scheduling busy diaries and maintaining confidential systems
• Highly developed planning and organising skills as well as a keen eye for detail
• Curious and willing to learning new skills
• Able to establish and maintain effective working relationships with colleagues, parents and pupils
• Assertive with strong communication skills both verbal and written; ability to liaise effectively with external contacts at all levels
• Self-motivated with exemplary follow-up skills, able to work flexibly with minimum supervision using own initiative
• Demonstrated ability to work under pressure and to manage a high degree of ambiguity, completing all assignments on or ahead of scheduled deadlines
• Enthusiastic team player, with strong interpersonal and problem-solving skills
• Accustomed to working collaboratively within a busy office environment
• Fast and accurate typing, speed writing, with the ability to draft letters and documents together with expert formatting
• Ability to juggle multiple priorities, and to prioritise tasks and work systematically to achieve goals
• Highly flexible and able to multi-task
• IT literate, with a good working knowledge of Microsoft Office software, including: Word, Excel, Outlook and PowerPoint
• Discretion and confidentiality
• Ambitious and aspirational for oneself and for the School
• Committed to professional development and show a willingness to undertake appropriate training for this role

Surbiton High School is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. 

Please note that the School reserves the right to appoint at any stage during the recruitment process.

For any queries relating to the role or your application, please email recruitment@surbitonhigh.com 

To Apply

Please apply online by clicking on the following link: https://unitedlearning.current-vacancies.com/Jobs/Advert/1298706?cid=1567

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