Summer Programme Co-ordinator, Sevenoaks, Kent

Closing date:

Sevenoaks SchoolSevenoaks, Kent

Date posted:
Contract type: Full Time
Salary: £26,000 - £27,000 per annum commensurate with experience and qualifications
Contract term: Permanent

This role reports directly to the Director of Summer Programmes. The Summer Programme Co-ordinator will provide comprehensive assistance across all areas of the Summer Programme. General duties will involve managing day to day course administration, including managing bookings as well as supporting a wide variety of staff in the delivery of the academic, activity and pastoral elements of the programme.

Main Duties & Responsibilities

All of these duties should be carried out in accordance with the School’s commitment to high quality service provision:

  • Providing general day to day administrative support to the programme
  • Dealing with immediate pupil / staff queries, assisting and directing accordingly
  • Working with the Academic and Co-Curricular leads to help allocate students to classes and activities
  • Maintaining up to date class lists
  • Collating lesson and activity attendance registers
  • Maintaining noticeboards and visual displays across the School
  • Assisting with student check in and check out process
  • Producing leaving certificates, reports and awards for graduation
  • Proofreading and sending out reports to agents and parents on a weekly basis
  • Ordering resources as necessary (stationery, textbooks etc.)
  • Assisting with parent and agent queries/calls and visits in a professional manner
  • Collating meeting agendas and taking and circulating minutes from meetings
  • Maintaining files of Summer Programme paperwork (training registers / observation paperwork / meeting notes etc.)
  • Maintaining up to date information on emergency / next of kin and medical details of students
  • Managing student pocket money process
  • Managing Petty Cash payments and records of staff expenses
  • Reviewing procedures with an eye to continuous improvement


This job description is not intended to be a comprehensive statement of procedures and responsibilities, but instead sets out the principal expectations of the school in relation to the post holder’s professional responsibilities and duties. We are looking for an individual who is adaptable, flexible and willing to carry out the wide range of duties that are likely to be required to make a success of this role. The school is also constantly evolving and the post holder should expect to learn new skills and adapt to new structures as required to meet the changing needs of the school.  As a result of this the role description will be regularly reviewed and may be subject to amendment or modification at any time.

For full details please see attached job description.

Job location

More about Sevenoaks School
Type: Mainstream School
Phase: Secondary
Funding status: Independent
Gender: Mixed
Age Range: 11 - 18 years
Denomination: Inter-denominational
Address: High Street, Sevenoaks, Kent, TN13 1HU, United Kingdom
Telephone: +44 1732 455133
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Academic excellence, with a strong pastoral and co-curricular emphasis and a global dimension.

Sevenoaks School is a large, co-educational HMC school. Founded in 1432 by William Sevenoke, the school has over the last 50 years developed an internati...