Admin & Data Administrator, South London

Closing date:

Ark Globe AcademySouth London

Date posted:
Start date: ASAP
Contract type: Full Time
Salary: Band 5: £21,430 - £24,864
Contract term: Permanent

Job Description: Admin & Data Administrator 

Reporting to: Data and System Coordinator 

Start date: ASAP  

Contract: Permanent (all year round) 

Salary: Band 5:  £21,430 - £24,864 

Hours: 8am until 5pm

Please email via the button below for an application form, as we do not accept CV 

Applications will be reviewed on an ongoing basis so early applications are encouraged.

The Role 

As our Admin and Data Administrator, you will provide comprehensive administrative support to the school and you will be required to maintain up to date records of student and staff personal and assessment details, ensuring that the information kept is both accurate and confidential.

Key Responsibilities 

  • To support Data and System Coordinator on data input, output and data integrity within the Academy’s MIS system; including attendance data, reporting, staff details; support of data required by exam officer; Census returns; admissions/leavers, exclusion, timetabling, student details, parent details, assessment records and systems; Special education needs and timetabling.
  • Work closely with the Data and System Coordinator to process student data to provide statistical reports and analysis 
  • Ensure all school based pupil assessment data is up to date and produce reports as necessary 
  • To populate pre-planned data sheets, save data and ensure an accurate back up process is secure 
  • Provide comparisons of school, subject, student group, and individual student assessment, trial and formal examination performance against corresponding relevant data 
  • Be comfortable using assorted software tools to manipulate large and complex data sets to extract relevant information, through use of relevant software such as Excel/MIS 
  • Provide other data and analyses, as requested by teaching staff, ALT, and other Senior Leaders in a format that is easily accessible 
  • Design report templates that reflect the Academy priorities to ensure that all stakeholders are communicated effectively regarding academic progress and other key information e.g. attendance 
  • Provide data analysis and reports as requested to all leaders and teachers 
  • Provide analysis of options choices and numbers to the Curriculum leads and senior leaders at the Academy
  • Support the creation and development of the timetable with the Curriculum leads
  • Provide timetable models for the options process in conjunction with Curriculum leads 
  • Assist with new admissions data entry 
  • Assist the cover supervisor during the academy day 
  • To work with the Business Support Team when the need arises in order to meet the needs of relevant teams and individuals in the Academy 
  • To assist the Attendance Manager when required

Other

  • Carry out other reasonable tasks as directed by Principal/Vice Principals.  
  • To be willing to undertake appropriate training in line with contractual duties 
  • To be flexible in regards to working hours 
  • Fire marshal duties 
  • First aid duties 
  • To attend out of school hours’ events for e.g. summer fair, open evenings, etc

Person Specification: Admin & Data Administrator 

Qualifications 

  • Qualified to degree level and above 
  • Right to work in the UK

Knowledge, Skills and Experience

  • Experience of running effective administrative systems 
  • Experience of data entry into databases and other IT systems 
  • Excellent communication, writing and editing skills 
  • Excellent organisation and time-management skills 
  • High level of proficiency with Microsoft Office 
  • Able to build relationships with a range of stakeholders and anticipate others’ needs  
  • Able to manage several projects at once, prioritising accordingly to meet all deadlines  
  • Able to take ownership of tasks and work with minimal supervision

Personal Characteristics 

  • Genuine passion for and a belief in the potential of every pupil 
  • Deep commitment to Ark Globe Academies mission of preparing our students for university and to be leaders in their community and promote a fair society
  • Ensure professionalism is endorsed at all times 
  • Excellent interpersonal skills with children and adults.
  • Helpful, honest, approachable, positive and the ability to stay calm and diplomatic under pressure 
  • Solution focused with a can do attitude and a growth mind-set
  • Able to take direction but also be able to take initiative when required 
  • Have exacting standards and a keen eye for detail 
  • Keen to learn and further develop own skills
  • Operates with a spirit of flexibility and optimism
  • Able to take direction but also be able to take initiative when required
  • Exercises sound judgment, especially relating to confidentiality and discretion

Other 

  • Commitment to equality of opportunity and the safeguarding and welfare of all pupils  
  • Willingness to undertake training 
  • This post is subject to an enhanced Disclosure and Disqualification by Association   

Ark is committed to safeguarding and promoting the welfare of children and young people in our academies. All successful candidates will be subject to an enhanced Disclosure and Barring Service check.



Job location

More about Ark Globe Academy
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Type: Mainstream School
Phase: All-through with sixth form
Funding status: State - Academy
Gender: Mixed
Age Range: 3 - 18 years
Address: Harper Road, Southwark, London, SE1 6AG, United Kingdom
Telephone: +44 207 4076877
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Ark Globe Academy opened as a new all through 3-18 academy, specialising in maths and performing arts in September 2008 and moved into new, state of the art facilities in September 2010.

Globe has high expectations. With the right teaching and suppor...