Administration Officer (All Through -All Year Round)

Job Description: All Through Administration Officer

Reporting to: Office Manager & PA to Principal

Location:                                    Ark Burlington Danes Academy

Contract:                                    FTE 1.0 All year round

Salary:            Band 5 Point 15-18 (£21,430-£22,376)

Closing Date:                       October 2nd 2019 9:00 am

Interviews:                           Ongoing

Please submit your application no later than 9:00 am on Wednesday October 2nd 2019 please submit your applications to bda.hr@burlingtondanes.org  

The Role 

As the Administrator, you will provide comprehensive administrative support to the all-through academy and act as a central supporting role for staff, students, parents and the Principal. You will collaborate with the other members of the administration team to uphold the vision and ethos of the school at all times and provide an excellent customer service to a range of stakeholders.

Key Responsibilities

• Establish and maintain efficient administrative systems and processes to support the effective running of the school.

• Provide general clerical and administrative support for the school e.g. photocopying, filing, emailing, completion of standard forms, respond to routine correspondence, letters to parents, etc

• Maintain manual and computerised records and management information systems, producing accurate lists or data as required by colleagues or compliance bodies

• Liaise with colleagues and external contacts at all levels of seniority with confidence, tact and diplomacy

• Assist with student welfare and liase with parents where necessary

• Sort and distribute mail

• Maintain stationery and photocopier paper supplies, manage stock cupboard and distribute as required

• Arrange school trips efficiently, taking responsibility for bookings and coordination of all school trip requirements

• Provide cover for the reception desk as necessary

• Maintain payment categories and records within the school cashless payment system (ParentPay) and correspond with parents regarding debts and balances

Other

• Carry out other reasonable tasks as directed by Office Manager & PA to Principal

• Carry out the roles of first aider and fire marshal as required

Person Specification: Administration Officer

Qualifications

• Right to work in the UK

• GCSE English and Mathematics Grade C or above 

• First Aid qualification or willingness to train toward

Knowledge, Skills and Experience

• Experience of running effective administrative systems, preferably in a school environment

• Experience of data entry into databases and other IT systems

• Excellent communication, writing and editing skills

• Excellent organisation and time-management skills

• High level of proficiency with Microsoft Office

• Able to build relationships with a range of stakeholders and anticipate others’ needs

• Able to manage several projects at once, prioritising accordingly to meet all deadlines 

• Able to take ownership of tasks and work with minimal supervision

Personal Characteristics

• Genuine passion for and a belief in the potential of every pupil 

• Deep commitment to Ark’s mission of providing an excellent education to every student regardless of background

• Operates with a spirit of flexibility and optimism

• Helpful, approachable, positive and the ability to stay calm and diplomatic under pressure

• Have exacting standards and a keen eye for detail

• Keen to learn and further develop own skills 

• Excellent interpersonal skills with children and adults.

• Able to take direction but also be able to take initiative when required

• Exercises sound judgement, especially relating to confidentiality and discretion

Other

• Commitment to equality of opportunity and the safeguarding and welfare of all pupils

• Willingness to undertake training

• This post is subject to an enhanced Disclosure and Barred Service check.

Ark is committed to safeguarding and promoting the welfare of children and young people in our academies.  In order to meet this responsibility, we follow a rigorous selection process. This process is outlined here, but can be provided in more detail if requested. All successful candidates will be subject to an enhanced Disclosure and Barring Service check.