Administration Officer (Student Services) - St Francis Xavier College, Florey ACT

Location: Florey, ACT
Employment Type: Part-time, Temporary
Salary Range:  $68,825.00 to $79,971.00 + superannuation (dependent on skills and experience) 
Employment Term: 27 April 2024 to 27 October 2024 (6 months duration, 8am - 4pm Monday and Tuesday, 30 hours per fortnight)
Closing Date: 11.55pm, Sunday 7 April 2024

About Us

Catholic Education, Archdiocese of Canberra and Goulburn (CECG) plays an integral role in education in the ACT and NSW, operating 56 Catholic Systemic Schools and nine Early Learning Centres.

CECG is committed to workforce diversity and creating inclusive workplaces. We welcome applications from suitable candidates from all diversity groups to support our system of schools and early learning centres in delivering quality education outcomes for the students in our care.

About the College

St Francis Xavier College is a comprehensive 7 -12 Catholic secondary school of 1200 students located in the heart of Belconnen and has an outstanding reputation for leading excellence and innovation in learning and teaching. As a member of the College the successful candidate will engender a love of learning and foster innovation and aspiration for the College vision.

About the Role

St Francis Xavier College is seeking to recruit an Administration Officer (Student Services). St Francis Xavier College is committed to excellence and innovation in teaching and learning and to preparing our students for 21st Century work, life, and leisure. Our classrooms are places of support and nurture where we are teaching our students to think critically and creatively, and to collaborate and communicate with skill and confidence. This position will suit an Administration Officer (Student Services) who has the ability and commitment to add to the dynamism of our vision for 21st Century education and the qualifications and commitment to deliver the role.  

The role of Administration Officer is a key role at the College.  This position is located in Student Services. As part of a dynamic administration team, they perform a wide range of support for the College.

 This position requires working in a team environment to help ensure student attendance records are kept accurately and up to date; and to assist in ensuring the safety and welfare of students by providing First Aid, and ensuring the proper procedures are used to communicate with Staff and Parents on relevant student matters, using student management system known as Compass.

This appointment is temporary in nature as it replaces a teacher who is on leave or secondment. 

Key Responsibilities

Some responsibilities and duties of the position include but not limited to:

• Maintenance of College student attendance records
• Communication with parents regarding student absences
• Responsibility to provide first aid to students (and staff), supervision of sick bay, and maintain all stocks of first aid supplies
• Communication with Pastoral Care Teachers and Coordinators regarding student attendance and welfare
• Respond to student enquires in a polite and friendly manner
• Facilitation of messages to students throughout the day
• Collate medical information for whole year group events (Y7 and Y9 Camp; Y11 Conference, Y12 Retreat)
• Maintain filing of all relevant notes / permission slips on student file. Student Services are the second point for answering telephone calls.  All calls must be attending to promptly
• Support other staff in times of demand and be prepared to move to other areas as directed by executive staff
• Performance of other duties as directed by the Principal, Business Manager or Principal’s EA
• Staff Development
• Become familiar with, and keep up to date with the latest developments in the Occupational Health and Safety Act requirements
• Undertake First Aid and CPR training and keep qualifications up to date.

Benefits and Opportunities

• Positive and collaborative workplace culture
• Permanent contract
• Attractive remuneration package
• Access to salary packaging, including novated leasing
• 24 weeks of paid parental leave (maternity/adoption)
• Up to 14 weeks of paid parental leave (paternity/non-initial primary carer leave)

Essential Criteria

Successful applicants will demonstrate the following:

• Relevant qualifications and/or experience
• The ability to maintain strict confidentiality and to exercise discretion and sound judgement
• A sound understanding of privacy and confidentiality, ensuring the handling of personal information, in line with student protection legislation
• The capability to work positively under pressure, with strong organisational, prioritisation and problem-solving skills
• The ability to work both independently as well as collaboratively, within a busy environment
• The ability to use a level of technology appropriate to the position and/or a willingness to learn other position specific software and highly developed attention to detail

Please refer to the role description for an in-depth detail regarding criteria and skill set required.

Application Process

Applications are invited from interested candidates able to demonstrate a commitment to the vision of Catholic Education.

Applicants are required to submit a cover letter and current resume including a statement of suitability against the skills, attributes and experiences as outline in the Position Description.

This position involves working with children. The appointment of successful applicants will be subject to satisfactory employment screening for child related employment in accordance with CE policy.

For further information about the School, please visit our school website here.

Information about Catholic Education Archdiocese of Canberra & Goulburn can be accessed here.

Position specific queries: Please contact Jennifer Madgwick on 02 6278 9040 or via email jennifer.madgwick@sfx.act.edu.au

Application specific queries: Please contact the Recruitment Team on 02 6218 0007 or via email recruitment@cg.catholic.edu.au