Administrative Assistant

Administrative Assistant 

Scale 3 Point 3-6 Actual£16,536 - £18,536

37 hours per week, term time only (plus 5 TEDs)

We reserve the right to appoint the position before the end date.

About us

An exciting opportunity at ContinU Plus Academy....

Join a close knit team of dedicated individuals to transform the life chances of vulnerable and disadvantaged pupils in the Wyre forest and Hagley area.

Be an integral part of our school, helping children shape their methods of communication into socially appropriate interactions, preparing them for success and happiness in life after school.

The CPA is Ofsted rated Outstanding alternative provision free school providing a bespoke educational experience for post and pre excluded pupils from the ContinU Trust Schools and beyond. We are seeking a Administrative Assistant to join our pastoral team.

Duties

Reception :-

- To maintain a professional and welcoming reception area for all parents, visitors, staff and pupils and ensure it is stocked with all necessary documentation.

- To ensure visitors sign in, receive lanyards and undertake identification checks as necessary.

- Answer the phone in a timely polite manner.

- Respond to emails in a timely manner and run the office@ email account.

- Operate Student Reception and ensure it is staffed at all times.

- First point of contact for pupil’s parents/carers in person and over the telephone.

- First point of call for students who require admin assistance.

- Greet students when they arrive late and ensure they sign in and signpost them to class.

- Have prime responsibility for updating TV screens with school information, timetables and activities.

- First port of call for staff, notifying Headteacher or Headteacher’s PA when they are required.

- Maintain confidentiality at all times.

Filing :-

- Regular maintenance and systematic organisation of office filing systems, retaining documents and correspondence and other records.

- Ensure all student filing is up to date.

- Maintain a school log of pupils who transfer to the CPA.

- Ensure there are sufficient referral packs available on reception.

Orders/Deliveries :-

- To check deliveries when they arrive and distribute to the relevant department/classroom.

- Monitor stock and the general maintenance of the stock cupboard and first aid cupboard.

School Meals :-

- Prepare weekly figures for the kitchen for hot meals and packed lunches and liaise with appropriate staff.

- Ensure the weekly menu is on the TV with school information.

- Get a full list of the weekly requirements for the kitchen orders.

- Liaise with parents concerning allergies affecting school meals and advising kitchen and appropriate staff ensuring data is recorded accurately on SIMs.

Transport :-

- Work with drivers on a daily basis to arrange pick ups/drop offs of the students.

- Give drivers weekly schedules regarding alternative provision.

- First port of call for parents/carers with regard to transport requirements.

SIMS :-

- Ensure student details are kept up to date, in particular contact details and medical information.

- Regularly produce a contact sheet for the office and the minibuses so contact with parents/carers is facilitated.

Other Office Duties :-

- Prioritise answering phones and dealing with visitors and students.

- General office duties including photocopying, scanning, safe and secure storage of supplies, word processing and letters and copying and distribution of material.

- Any other duties as required by the Headteacher and Headteacher’s PA.

Person Specification

Qualifications

- Good general education to GCSE level including English, Maths and IT – essential

- Experience of working with children – desirable

- Experience of working in a busy office environment – essential

- Experience of working with SIMS – desirable

Personal Qualities

- Commitment to the highest standards of child protection and safeguarding

- Have the ability to multi task and stay calm under pressure

- Efficient and meticulous organisation and attention to detail

- Have initiative and be able to prioritise workload

- Able to work flexibly and respond to unplanned situations

- Able to follow direction from line manager

- Commitment to the schools ethos, aims and principles

- Good sense of humour

School Ethos:

To play a full part in the life of the school community, to support its distinctive School Development plan and to encourage and ensure staff and students to follow this example

To support the school in meeting its legal requirements

To promote actively the school’s corporate policies

To comply with the school's health and safety policy and undertake risk assessments as appropriate

To be a leading professional in every way, and provide a role model in terms of effectiveness and standards