Administrative Assistant (Senior School)

Administrative Assistant (Senior School)

Location: Surbiton, Surrey

Salary: Competitive

Start Date: September 2022

Closing Date: 8:00am, Monday 13 June 2022

Interviews to be held week commencing: 20 June 2022

Job Purpose: To support Administrative functions across Reception and within the Learning Support Department  

Tenure: Permanent, term-time (38 weeks of the year). This role could be offered on a full-time, part-time or job share basis 

 Administrative Assistant Key Responsibilities: 

• To answer the telephone promptly and professionally and field telephone calls appropriately 
• To act as front of house for all visitors; welcoming them to the School, offering refreshments, directing them to the relevant people in different areas of the School 
• To assist parents, pupils and staff with ad hoc queries 
• To assist with events and any other such functions which take place at the School 
• To administer school registers and ensure the Management Information System (MIS) is kept up to date on a daily basis  
• To order stationery and log it accordingly 
• To reissue replacement fobs to students (Years 7-11) 
• To provide administrative support to staff as directed by the Senior Administrator 
• To contribute to the smooth running of the Reprographics Office 
• To undertake administrative tasks within the Learning Support Department 
• Carrying out any such duties as may be reasonably requested  

Person Specification 

The successful candidate will be likely to fit the following profile: 

• Excellent communication skills  
• Excellent organisational, administrative and ICT skills  
• Extensive knowledge of Microsoft Office software, including; Word, Excel, Outlook, PowerPoint and databases 
• The ability to work under pressure in a fast-paced environment 
• Strong customer service orientation and skills 
• A friendly telephone manner  
• High levels of personal and professional integrity  
• Ability to create productive working relationships at all levels  
• A proactive and flexible approach and able to self-direct  
• High levels of discretion and confidentiality and awareness of data protection  
• Enthusiastic team player, with strong interpersonal and problem solving skills 
• Ambitious and aspirational for oneself and for the school  
• Accustomed to working collaboratively within a busy office environment 
• Highly flexible, able to multi-task and determination to overcome barriers 
• Commitment to personal professional development, and therefore willingness to develop own skills 
• Committed to the Surbiton High School’s ethos  
• Commitment to the personal and educational development of pupils and to an ethos of respect and service  

For the full Job Description and Person Specification Please see the attached document

To Apply:

Please apply online by clicking on the following:

https://unitedlearning.current-vacancies.com/Jobs/Advert/2685894?cid=1567 

For any queries relating to the role or your application, please email recruitment@surbitonhigh.com

Surbiton High School is culturally diverse and fully committed to celebrating, respecting and learning about inclusion and diversity throughout the community.

Surbiton High School is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. 

 Please note that the School reserves the right to appoint at any stage during the recruitment process.