Administrator

Role Purpose•To provide effective and efficient administrative support to the school. •To support the school’s administration function with primary responsibility for the operation of SIMS/Arbor.•To monitor and actively manage attendance and punctuality across the school to minimise absenteeism.•To monitor and actively manage procedures relating to admissions, managing induction procedures for new starters (pupils) and securing the transfer of both manual and computerised records for new pupils and leavers.•As firstpoint of contact,to provide a welcoming and professional reception service to all visitors and callers to the school. Administration•To ensure that the office is a welcoming venue for all parents, visitors and others who come to the school.•To respond in aprofessionalmanner to all callers and visitors, following safeguarding procedures, arranging appointments and providing hospitality as necessary.•Responsibility for adding/removing/editing pupils on SIMS with all relevant information including entitlement to free school meals and including the transmission and downloading of CTF files. •To assist the teachers with booking of venues and transport for trips and maintain associated records.•Liaise with outside agencies, pass on messages and update the school diary.•Responsibility for ordering and stock control of general office and school supplies ensuring best value for money. Posting purchase orders on the Focal Point system. •Completion of the termly DfE school census/ LA / UL returns.•Management ofdoor access fobs. •Manage school uniform with external providers.•To work closely with and support as required thepart time administrator.•Any other duties as reasonably requested by the Cluster Business Manager.Admissions•To maintain accurate and up to date records of all pupils on roll/waiting lists for places at the school.•To liaise with the Local Authority and manage the system for registration of new pupils with the necessary paperwork. •To keep the Head teacher informed at all times regarding all admissions matters including status of enrolmentsand all changes to pupil numbers during the year.

Page 2of 4Attendance management•Ongoing monitoring of attendance and punctuality for all pupils.•Ensure that registers are completed daily.•Liaise with the Senior Leadership team,SENCO, School Attendance Officer(BACME) and other relevant staff regarding students who are of concern.•Send out letters of concern to individual families following discussion with attendance officer.•Raise attendance issues with parents; meeting parents in order to support them to improve attendance and monitor the impact of actions.•Record parent/carer absence calls and ensure that the reason and any other pertinent information is documented. Fileabsence letters/medical letters in pupil files. •Send text messages or make phone calls on first day of absence.Welfare•To work with vulnerable families and children in a variety of ways to improve overall welfare and progress.•This will include:oFamily Support for families with attendance and related issuesoLeading CAF’s and multi-agency work as appropriate oSupporting pupils in school with a range of welfare issuesoMaking child protection referrals and following procedures to ensure the highest standards of safety and welfare.oEarly identification of risks and working with pupils, families and other agencies to minimise risks and barriers to learningoKeep secure, clear, accurate and confidential records of students’ progress providing information to other professionals, reports for case conferences and other relevant record keeping.oResponsible for child protection issues which arise in the course of your Attendance and Welfare work. More specifically when they are related to absence from School or to a child who forms part of your caseload.First Aid•Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/ staff etc.Culture •Support the school’s values and ethos by contributing to the development and implementation of policies practices and proceduresincluding telephone protocols. •Help create a strong school community, characterised by consistent, orderly behaviour and caring, respectful relationships.•Maintain confidentiality and a professional relationship with the parents in all matters •Help develop a school culture and ethos that is utterly committed to achievement.•To be active in issues of student welfare and support. •Support and work in collaboration with colleagues providing support as required. 

Page 3of 4This document is considered to provide an outline of the areas that this role involves. This document does not preclude the post holder developing systems and structures not specifically mentioned but related to his/her broad areas of responsibility.  The roles outlined above are indicative and do not preclude anything else which may be reasonably requested commensurate with the post held and duties undertaken.