Administrator
Rugby Free Secondary School
Warwickshire
- £18,500 - £21,500 per year
- Quick apply
- Expired
- Salary:
- Term Time Only plus 3 weeks
- Job type:
- Full Time, Permanent
- Apply by:
- 28 May 2021
Job overview
Key duties and responsibilities
To provide guidance to students and administrative support to the Senior Leadership team and the Sixth Form team.
General Duties of the Role
- Personal Assistant and secretarial duties as required by SLT and the Sixth Form Team
- General Administration duties to support SLT, Sixth Form Team, Sixth Form tutors and subject teachers
- Minute meetings
- General admin tasks as required for the main office/reception during the holiday periods
Sixth Form
- Maintain the Sixth Form diary and calendar
- To maintain and develop SLT and Sixth Form database to include enrichment
- To promote and organise Master Classes for high attaining students in Key Stage 4 and 5
- Day to day liaison with students and parents/carers, ensuring problems and queries are resolved quickly
- Ensuring messages for the Sixth Form Team and Sixth Form Tutors are distributed, received and actioned promptly
- Supervise Sixth Form private study area when required
- To contribute to and participate in mentoring Year 12 students
- To design and produce leaflets and other information in respect of the promotion of Sixth Form and to disseminate information within school and other agencies
- To design and produce displays (under direction) on Sixth Form issues as required
- Support the Sixth Form team with the organisation and planning of Sixth Form events
- Producing information and reports as required
- Confidential work for the Director of Sixth Form and Head of Year 12/13
- Telephone and reception duties
- Preparation and maintenance of files and student records
- Support the Sixth Form team with UCAS References and Personal Statements
- Liaise with Universities and Apprenticeship providers as and when required
- Provision of a first point of contact with students, parents, external agencies and universities. Receiving visitors
- Primary contact for SF student pastoral issues
- Liaise and assist the Work Experience Administrator/Careers Advisor to communicate with employers and track students placements
- Support Sixth Form students with University and Apprenticeship interviews
- Organise and attend University visits when required
- Efficient and effective service provided characterised by clear, accurate work, meeting deadlines and working under pressure, successful task completion, confidentiality and the ability to work on your own initiative
- Efficient and effective use of SIMS, updating student information
- Meet with Parent Support Group and organise parent/student voice questionnaires
- Updating Sixth Form notice boards
- Help and support with the Sixth Form capitation
- Updating and maintenance of student documents
- Manage all associated filing including overseeing, archiving and retention of Sixth Form student records
- Updating student registers
- Updating student documents; data checking information, Student Learning Agreements
- Monitoring student attendance, punctuality and behaviour logs
- Intervention; letters to parents for home/non home study, student passes, behaviour logs
- Organisation of student deposits with finance
- Updating documents and signing in/out records in relation to the loan of laptops
- Maintenance of student lockers
- Management of the Bursary payments
- Organisation of UCAS payments with finance
- Support Year 13 Prom, Leavers’ Buffet
- Draft parent/student letters
- Re-rooming of students and private study
- Arranging AS into A2 interviews
- Maintaining the Coursework Diary and Key Stage 5 Support Clinics
Sixth Form Student Recruitment
- Induction/Recruitment Programme
- Organising and help with updating the Sixth Form Prospectus
- Updating enrolment documents and application forms for internal and external applicants
- Organising Taster Days for November and July
- Booking interviews for internal and external applicants
- Organising Sixth Form Open Evening; booking universities, Prospects, Student Finance, rooming
- Support the Director of Sixth Form with Marketing and Recruitment
- Help with enrolment on GCSE and A Level Results Days
- Updating of documents including enrolment documents and application forms
- Booking of careers advisors
- Booking for media coverage
- Website update
- Ordering of marketing material
Attached documents
About Rugby Free Secondary School
Welcome to Rugby Free Secondary School
‘Pupils benefit from a school community that includes pupils from a wide range of different backgrounds and cultures. There is a culture in which pupils see these differences as a positive thing. Uniqueness is valued and celebrated. Pupils feel confident ‘to be themselves’ at Rugby Free Secondary School. (Ofsted ‘Good’: July 2021)’
At Rugby Free Secondary School, we aim to foster kindness and pride, whilst maximising our academic and personal potential. We believe that all of our students should be happy and safe, whilst demonstrating the limitless endeavour and resilience required to succeed by striving for excellence. To achieve these goals, our school ethos is underpinned by the foundations of mutual respect, positive relationships and genuine curiosity. This is encompassed in our educational philosophy of creating more articulate, organised and progressive learners, and the desire to create both independent and collaborative learners who are proud to be educated at Rugby Free Secondary School. Alongside this, we focus on broadening our students’ core subject knowledge and understanding of the wider world. As a consequence, quality-first Teaching and Learning is at the centre of our school’s ethos, and is the key priority for all staff. Our aim is for teachers to deliver high-quality lessons to all year groups, whilst also being supported to develop through pertinent and purposeful internal and external CPD that is bespoke. Learning is integral to everything we do at RFSS. We ensure that all of our students, regardless of gender, ethnicity or ability, receive the best possible learning experiences, to enable them to achieve and maximise their potential. Here at RFSS, we continually support students to develop a love of learning to help them become learners for life, in order to equip them with the knowledge and skills that they will need in the real-world. This is also the case with our teaching staff, who continuously develop and update their own pedagogical practices, through Action Research projects and other bespoke professional development sessions.
Please find below link to our website with the latest Ofsted report when we were graded as ‘Good’.
https://www.rugbyfreesecondary.co.uk/ofsted
Our Values are:
- Kindness – The quality of friendliness, generosity, consideration, honesty
- Collaboration – The belief that working and learning with others will lead to greater success
- Curiosity – A strong desire to know and to learn
- Resilience - The ability to recover quickly and learn from the difficulties we face
- Respect - To appreciate the importance of understanding and admiration for others and self
- Endeavour - The belief that hard work is needed to achieve something we can be proud of.
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