Admissions & Attendance Officer, Derbyshire

Closing date:Expiring soon

David Nieper AcademyDerbyshire

Date posted:
Start date: As soon as possible
Contract type: Full Time
Salary: £19,407-£21,164 FTE
Contract term: Permanent


• Administration of the Academy’s admission procedures for starters and leavers including in-year transfers.

• To provide the first point of contact for prospective pupils and their families, offering and leading tours and visits to the academy, liaising with other staff as appropriate to ensure a smooth admission to the academy.

• To support with all open evenings and other marketing events promoting pupil admissions.

• Maintain full destination data on all pupils for up to three years after leaving the academy.

• Completion and submission of census and other statutory returns on behalf of the Headteacher.

• To be responsible for the administration of student attendance within SIMS, ensuring all registers are completed. 

• Check registers every morning and contact parents/carers on the first day of absence or as soon as possible thereafter.

• Liaise with parents/carers for updates on student’s attendance – including making and receiving phone calls / voicemails / text messages. 

• To record and monitor late arrivals – including signing in late students on InVentry system and importing data into SIMS. 

• To issue student detentions in line with the Academy’s behaviour policy, notifying parents/carers via text message and monitoring attendance.

• To attend and participate in pastoral meetings as required. 

• To liaise with the education welfare team, social workers, or other professionals as required. 

• Liaise directly with the appropriate Progress and Achievement Leaders, Pastoral Support Managers and Senior Leadership Team, updating them with information and causes for concern. 

• To manage school correspondence in respect of attendance, issuing letters and liaising with staff as appropriate. 

• To identify and monitor pupils with low attendance, producing warning letters and contacting Derbyshire County Council to send fixed penalty requests if required.

• To provide relevant reports/analysis in preparation for meetings. 

• To provide accurate attendance reports and statistics, thereby ensuring that information is available for internal and external use. 

• To complete any paperwork and corresponding attendance information relating to exclusions. 

• To maintain the detention logs and communicate with parents, pupils and staff to ensure the effective running of this process. 

• Maintain student files and filing

• To attend home visits with pastoral team for poor attendance/pastoral concerns working closely with families.

• To process absence requests and produce letters as required

• To produce exclusion letters and liaise with staff and families 

• To organise and lead on attendance meetings for students with low attendance. 

• To further develop ways of improving systems and procedures. 

• To provide administrative support to staff as required. 

• To support within the school office when required.

• To provide support and deal with enquiries from students. 

• To manage enquiries from parents/carers.

• To carry out return to school interviews with pupils returning from absence.

• The successful candidate will work towards fulfilling the academy commitment to a high quality of service and will promote and embody the academy ethos. 


• Attend and participate in staff and working group meetings and training as appropriate. 

• Adhere to work practices and policies including those relating to Equal Opportunities.

• Any other duties requested by the Headteacher.

Person Specification


• Educated to NVQ Level 3 or equivalent

• GCSE (Level 2) or higher qualifications in English and Maths

• Higher Level Qualifications 

• Evidence of ongoing professional development


• Excellent IT skills

• Excellent communication skills both written and oral

• Appropriate level of literacy and numeracy skills

• Experience of dealing with children and families, preferably within an educational context.

• Evidence of responding quickly to stakeholder needs and resolving concerns

• Evidence and experience of responding positively to change

• Experience of working with external agencies

• Proven ability to work to deadlines

• Working with management information systems

• Use of IT systems to compile reports and analyse data • Experience of working in a school or other educational institute an advantage

• SIMS experience 

• Awareness of Safeguarding and Child Protection issues

• Knowledge of Admissions and Attendance regulations


• Ability to communicate clearly with parents and professionals and a willingness to help and advise others

• Highly organised 

• Methodical and attentive to detail

• Ability to work accurately and under pressure

• Ability to adapt to changing work loads

• Self-motivated and ability to motivate others

• Flexible team worker

• Well presented & personable 

• Sense of humour

• Genuine enthusiasm and the ability to work well within a wider staff team

• To work within the spirit of Academy Policies on Equal opportunities, Child Protection, Health and Safety, Finance, Smoking etc.

Job location

More about David Nieper Academy
Type: Mainstream School
Phase: Secondary with sixth form
Funding status: State - Academy
Gender: Mixed
Age Range: 11 - 18 years
Address: Grange Street, Alfreton, Derbyshire, DE55 7JA, United Kingdom
Telephone: +44 1773 832331
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