Admissions Officer and General Administrator
Comberton Village College
CAMBRIDGE
- Expired
- Salary:
- NJC scale 4, range 18 to 21
- Job type:
- Part Time, Permanent
- Apply by:
- 27 November 2017
Job overview
Salary
Scale 4, point 18 (range 18-21)
Hours of work
30-37 hours per week (term time only) plus 5 training days and two weeks in the summer break.
Line of ResponsibilityThe Admissions Officer/General Administrator is directly responsible to the Administration Manager
Job ContentThe Admissions Officer/General Administrator is responsible for:
Admissions (training will be given)
- Ensuring that the Headteacher is aware of changes in admission laws
- Administering admission arrangements
- Working closely with the Head of Year 6 to ensure a smooth transition for Year 6 pupils to Comberton Village College
- Corresponding with parents of Year 6 pupils, including providing them their registration documentation
- Providing accurate and helpful advice to prospective parents
- Updating the student database for all new students
- Preparing IYFA paperwork including research of cases
- Requesting CP/CIN paperwork
- Dealing with ‘children missing in education’ procedures
- Liaising accurately with the Local Authority regarding school places/organisation charts
- Admission policies
- Updating appeals statements
General Administration:
- Providing administrative support and organisation for the following key areas: activities week, staff duties, minute taking for the HoY, PSI and Health and Safety Committee meetings.
- Assisting in the smooth and efficient running of the school’s office and reception area
- Assisting in maintaining of the school database system/s for information relating to students
- Undertaking further general office, reception and administrative duties as required by the Administration Manager
Duties and Responsibilities
Main duties and responsibilities are indicated below. Other duties of an appropriate level and nature may also be required, as directed by the Administration Manager.
Operational
- To establish and maintain good relationships with all students, parents/carers, colleagues, suppliers, contractors and other professionals
- To undertake all administrative and clerical tasks including word processing, setting up spreadsheets, photocopying, filing, collating reports
- To assist in maintaining and updating information held on school databases in particular those relating to students
- To assist in the collection, entry and extraction of data required to complete statutory returns
- To assist in the maintaining of archive files and historical data
- To undertake reception duties including the signing in/out of visitors when the receptionist is absent
- To receive visitors/callers to the school, e.g. parents/carers, professionals from outside agencies
- To answer incoming and internal switchboard calls, dealing with requests and enquiries and taking messages as required
- To liaise with suppliers, contractors, other schools and organisations, and attend to queries as required by the Administration Manager.
Administrative
- To ensure that all administrative duties, checks and documentation including returns and reports are completed to the required level of accuracy and deadlines
- To process, input and extract data held on the school’s database systems
- To maintain both manual and computerised record and filing systems in line with requirements
- To deal with correspondence promptly and as required
General
- To assist in school emergencies as required, including locating relevant staff, contacting emergency services and completing necessary documentation
- To attend relevant meetings and training sessions
- To undertake first aid training and responsibilities as required
- To assist in such duties and activities relating to any of the above areas appropriate to grade as shall from time to time be reasonably required
Attached documents
About Comberton Village College
- Comberton Village College
- West Street, Comberton, Cambridge
- Cambridgeshire
- CB23 7DU
- United Kingdom
We are a highly successful, community mixed comprehensive school with Teaching School status in a pleasant rural setting only 5 miles from the centre of Cambridge. We currently have around 1,800 11-18 pupils on roll including our new sixth form centre that opened in September 2011. Our pupils are well motivated, staff morale is excellent and examination results at KS4 and KS5 were outstanding: Both attainment and progress measures regularly and consistently put the school in the top 5% of all state comprehensive schools. The school has consistently been rated by Ofsted as Outstanding over very many years.
The College
Comberton Village College was opened in 1960. As a Cambridgeshire Village College, it was designed to be a centre for the life of its community and to provide quality education for pupils aged between 11 and 16. This remains the case today.
In 1974, the school became fully comprehensive and, in April 1993, it became grant-maintained. It changed to a Foundation School and more recently became a Foundation School with a Trust: the Comberton Educational Trust. In February 2011 the school became an Academy overseen by the CAM Academy Trust. The pupil roll is around 1,800 while over 2,000 adults use the college for a wide range of continuing education and leisure activities. A £7 million building programme was completed in 2003 that has significantly enhanced a whole range of the school’s facilities, including major new leisure facilities. A further £4 million building project provided further specialist teaching and learning facilities across a range of subject areas and has been in use since September 2009.
Our Sixth Form opened in September 2011 following the completion of a £9.5 million building project. It offers a strong suite of academic courses, across the subject areas in conjunction with The AQA Baccalaureate, as well as applied courses. This exciting development has enabled students from Comberton to complete their sixth-form studies with us as well as providing opportunities for students from other local schools. There are already over 320 students in the Sixth Form and this is set to expand further.
The Cam Academy Trust
In 2011, the Comberton Academy Trust (C.A.T.) was formed, enabling Comberton Village College to convert to Academy status in 2011. the Trust has continued to expand and in 2016 was renamed the Cam Academy Trust. The Trust now has the following schools:
· Comberton Village College, an 11-18 Academy, is the initial school which formed what is now The Cam Academy Trust
· Melbourn Village College, an 11-16 Academy in Cambridgeshire. This Academy joined the Trust in September 2013.
· Cambourne Village College, an 11-16 Academy in Cambridgeshire, close to Comberton Village College. This has been opened as a new Free School by the Trust from September 2013, initially with an intake of Year 7 students only. It serves the new and developing community of Cambourne that was formally in the catchment area of Comberton Village College. Numbers of staff are now teaching at both Cambourne and Comberton Village Colleges as both Academies work extremely closely together.
· Gamlingay First School and St Peter’s, Huntingdon, both joined us in September 2016.
· Hartford Infants and Hartford Juniors joined us in January 2017.
Jeavons Wood Primary School is set to join the Trust this year and there is the possibility that the Trust could develop further, although this remains an open question. We are seeking to ensure that all Academies in the Trust work in effective partnership with each other and that there are opportunities for staff to share ideas and resources. For some staff, there will be opportunities to work in more than one Academy.
Standards
Comberton Village College has received a full Ofsted inspection on three occasions since 2000: in 2004, 2007 and 2013. On each occasion, the overall effectiveness grade has been ‘outstanding’. In the latest inspection in 2013, every aspect of the school’s provision was judged to be ‘outstanding’. This included the first ever judgement on Sixth Form provision where both teaching and achievement were both clearly deemed already to be ‘outstanding’. The short summary was:
“Comberton Village College is a highly successful school which enables its pupils to achieve not only academic excellence but also to become mature, confident, thoughtful and rounded individuals with clear goals for their future lives”.
Broad Education
The school’s formal day runs from 8.30 a.m. to 2.50 p.m. with 6 timetabled lessons of 50 minutes each day. Pupils see their tutors daily and have a weekly assembly.
However, we believe that true education is broad and should develop character and individual interest. Given this, there is also a very full and wide-ranging extra-curricular programme that runs each day from 3.00 p.m. There are also many school trips and visits, both national and international. We have significant school partnerships that involve exchanges in Europe, Peru, South Africa and Mozambique.
We consider the following as very important:
· Our major Duke of Edinburgh programme. Most pupils do the Bronze award with many continuing to Silver. Some now also progress to the Gold award in our Sixth Form.
· We have held the Arts Mark Gold Award for a number of years, a symbol of our commitment to excellence and breadth in Arts education and provision.
· We have been accredited as a British Council International School since 2002, a sign of our commitment to the international dimension of education.
Aims and Values
At the heart of what we do are fundamental aims and values relating to education. The Cam Academy Trust has five core principles that must be central to all Academies in the Trust. These have been at the heart of Comberton Village College for many years:
· The Excellence Principle. Education must be of highest of standards and lead to high achievement.
· The Comprehensive Principle. Excellent education must be for all pupils of all types and abilities.
· The Henry Morris Principle. Education should be rooted in and serve its local community.
· The Partnership Principle. We should always look to work in effective partnership with others for mutual benefit.
· The International Principle. There must be a clear international dimension to education.
Within these over-arching principles, we seek to ensure that all of our pupils reach their full, positive potential and become:
CAPABLE in the skills relevant to their future lives and in having the knowledge which will increase their understanding, appreciation and interest in the world in which they live.
CARING of others and considerate of the mutual dependence human beings have on each other.
CONFIDENT of their worth because they have developed their strengths, understood their weaknesses and learnt that they can achieve success.
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