Aureus School is a brand new, state of the art STEAM specialist comprehensive 11-16 school that opened on the Great Western Park, Didcot, in September 2017. Our mission is simple: we will strive to educate the whole student so that each individual in our community may ‘Grow, Learn and Flourish’. Aureus Primary School is also a brand new school opening on Great Western park from September 2018. We are looking for an experienced Clerk to support the School Strategy Board for their 6 meetings per year for each school to start with us in September 2018. (Approximately 6 hours per month i.e.3 hours per school per month).
To be responsible for advising School Strategy Board (SSB) on constitutional matters, duties and powers and will work within the broad current legislative framework.
To secure the continuity of governing body business and observe confidentiality requirements
The Clerk will be accountable to the SSB, working effectively with the Chair of SSB, SSB Members and the Executive Headteacher of Aureus School and Aureus Primary School
To work effectively with the Chair and Headteacher before the SSB meeting to prepare an agenda taking account of the requirements of government, Local Authorities and GLF Schools as appropriate
Ensure meetings are quorate
Organise Chair, Headteacher and others to produce agenda papers on time
Produce, collate, and distribute the agenda and papers to ensure SSB receive them 7-10 days before the meeting
Record meeting attendance and take action re absences
Advise the SSB on governance legislation and procedural matters including the Scheme of Delegated Authority
Prepare concise minutes of SSB meetings, summarising discussions, noting challenges and indicating who is responsible for any agreed action
Record decisions accurately, non-emotively and objectively with timescales for actions
Submit drafts to the Chairs and Headteachers for amendment/ approval
Issue the approved draft to all SSB members within the agreed timescale
Advise absent SSB members of the time, date and venue of next meeting
Keep a record of minutes produced ensuring signatures from Chair
Follow-up any agreed action points with those responsible and inform the chair of progress
Ensure all documentation is filed in shared folders, kept up to date and access is assigned as appropriate
Assist with Parent SSB member elections
Support other clerks within the GLF family of schools, providing cover if required to support where possible
To mentor and coach new Clerks joining GLF Schools
To assist with the induction of new SSB members
Maintain a database of names, addresses and category of SSB members and their terms of office in accordance with GDPR
Initiate a welcome pack/letter being sent to newly appointed SSB members including details of terms of office
Maintain copies of current terms of reference and membership of committee and working parties and nominated SSB members
Advise SSB members and appointing bodies of expiry of the term of office before term expires so elections or appointments can be organised in a timely manner
Inform the SSB and GLF Schools of any changes to its membership
Maintain SSB meeting attendance records and notify Chair of absences
Advise that a register of SSB members pecuniary interests is maintained, reviewed annually and lodged within the school
Check that DBS checks has been successfully carried out on any SSB member when it is appropriate to do so
Ensure all SSB Members read the KCSIE on annual basis
Coordinate safeguarding training for all SSB members on annual basis
Liaise with school to ensure that all statutory policies are in place
Ensure archived materials are stored in line statutory requirements
Assist with the preparation of statutory information and its distribution
Prepare briefing papers for the SSB, as necessary and ensure distribution
Attend termly briefings at GLF Schools Clerks Forum (Surrey) and participate in professional development opportunities
Keep up to date with current educational developments and legislation affecting school governance
Participate in and contribute to the training of SSB members in areas appropriate to the clerking role
We are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.
We are passionate about creating a culture of wellbeing where all staff and students are valued and supported so that we can all ‘grow, learn and flourish’.
We particularly welcome applicants from under- represented groups including ethnicity, gender, transgender, age, disability, sexual orientation or religion.
We are open to applications from educators seeking flexible roles including part-time, job share and co-leadership responsibilities.
Application Deadline: 26/06/2018
Interview Date: 09/07/2018