Human Resources Administrator

Who we are 

South and City College is one of the largest Further Education Colleges in Birmingham providing vocational education from eight campuses across the City. We are rated as a GOOD College - Ofsted 2018. 

We have a diverse range of students from the surrounding areas and we are a welcoming and inclusive college that promotes equality and diversity throughout. 

What are we looking for? 

We are seeking to appoint an outstanding HR administrator to join People Services.

The ideal candidate will have strong administration back ground, be a confident communicator, highly organised and well presented. The individual will undertake a range of management, clerical and administrative tasks, providing comprehensive support to the faculty.

In return, we can offer the following: 

• Confidential Employee Assistance Programme (available 24/7, 365 days a year); giving access to free confidential counselling 
• Generous annual leave 
• Flexible working 
• Employee discounts & benefits 
• Fantastic progression opportunities 
• Training and development opportunities 
• Access to Mental Health First Aiders, and the opportunity to complete this training yourself 
• A mentor to support you in your new role 
• Regular CPD 

What to expect? 

1. Dealing with incoming/outgoing post, answering telephone queries, dealing with recruitment & selection enquiries, maintaining computer databases, photocopying, filing accurate data input into the HR database.

2. Undertake the administration relating to recruitment, including dealing with requests regarding the on-line application process, downloading on-line application forms, collating application forms for short listing, production of short listing grids, invitation to interview letters, chasing new starter documents including references, produce offer letters, contract & contract letters.

3. Liaising with College managers regarding the distribution, collation and progression of posts.

4. Assisting with the administration of pre-employment checking, recording and monitoring in accordance with the College’s recruitment and selection procedures and statutory obligations.

5. Setting up new starters ensuring auditable documents are in place.

6. Maintaining accurate and timely administration of the probation process.

7. Maintenance and updating of HR database, trackers and the creation and maintenance of HR records ensuring that the security and confidentiality of the data is maintained, including the Single Central Register.

8. Undertake regular validation of data and data cleansing in conjunction with HR Advisor(s).

9. Support the HR Advisor(s) with project work relevant to their lead area.

10. Assisting with the preparation and production of management information to meet schedules and deadlines as required.

11. Prioritising workload efficiently by applying effective timekeeping.

12. Using a professional and customer focused approach to handle all enquiries

13. Carry out any reasonable instructions, which involve additional duties commensurate with the level and grading of this post

In return, we can offer the following: 

• Confidential Employee Assistance Programme (available 24/7, 365 days a year); giving access to free confidential counselling 
• Generous annual leave 
• Flexible working (for some roles) 
• Employee discounts & benefits 
• Fantastic progression opportunities 
• Training and development opportunities 
• Access to Mental Health First Aiders, and the opportunity to complete this training yourself 
• A mentor to support you in your new role 
• Regular CPD 

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The College is committed to promoting a diverse and inclusive workforce - a place where we can all be ourselves and celebrate success together. We offer a range of inclusive employment policies, staff engagement forums (EDI Champions) and support services for all staff 

South and City College will carry out pre-employment safeguarding vetting checks to ensure that any staff appointed are suitable to work with children and or vulnerable adults. We are committed to safeguarding and promoting the welfare of children and vulnerable adults All staff employed have safeguarding responsibilities irrespective of their role The post that you will be applying for is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. An enhanced DBS will be carried out to assess your suitability for the role applied.