Lettings Administrator

We are seeking to appoint a part time Lettings Assistant to support the growing Lettings timetable at the School. You will be working as the Lettings Administrator reporting to the Bursar.

Within this role, you will be responsible for the marketing, advertising and recruiting of additional letting, all tasks associated with fulfilling the requirements of existing lettings and support the Support Staff with cover from time to time.

Experience in an administrative role is desirable but not essential. Early applications are encouraged. We reserve the right to close this vacancy early, should a suitable candidate be appointed before the closing date.

The general responsibilities will include:

• Maximise the use of the Estate as a source of income generation
• Be the first point of contact for all Estates Hire enquiries, meeting prospective hirers as required
• Take the lead on marketing the facilities in the Estate which can be hired
• Ensuring all meeting and hire spaces are prepared to user requirements and presented in line with the School’s high standards
• Work with the Finance Officer to ensure prompt issue of invoices to hirers
• Create and maintain invoice tracking sheets and report on budgeting accordingly
• Ensure all requirements for bookings are in place 
• Work with the Bursar on reviewing the Lettings Policy and ensuring the charging structure is kept up to date
• To establish and maintain good relationships with pupils, families, staff and visitors to site
• Provide support to the Support Staff with cover from time to time
• Carry out such other duties that may be required to meet the objectives of this post

The role is two days a week working between 8am-4.30pm all year round. However, there is flexibility on the number of weeks worked per year and the number of hours worked per week