PA to the Head and Office Manager

PA to the Head and Office Manager

The role of PA to the Head and Office Manager is fundamentally important to the smooth running of the school at an exciting time in the school’s development. As well as supporting the Head in his day-to-day tasks, the PA will need to be fully integrated into the life of the school in order to ensure that the administrative team is able to provide support to its core functions and run efficiently and effectively at all times. 

Responsibilities

·  To act as PA to the Head, managing his agenda, appointments and meetings

·  To manage, support, assist and develop the work of all members of the School office team across both school sites

·  To develop the administrative systems and working practices of the School office, always aiming for maximum efficiencyand effectiveness

·  To provide support to the Deputy Head, Assistant Head and other members of the Senior Leadership Team through the office team

·  To work closely with the Head of Marketing, Communications and Admissions, providing and coordinating administrative support for these functions through the office team.

·  To be the main point of contact for parents who raise concerns or issues and to maintain the parental complaints file

·  To liaise with the Parent Community Group, providing advice and support as necessary

·  To liaise with the Chair of Governors and with other members of the Governing Body.

Person specification

At GES, we keep an open mind in the consideration of any applicant who believes they have something special and valuable to contribute.

Essential

• Mother tongue English with excellent oral and written communication skills;
• Outstanding organisational and people management skills;
• Good facility in spoken and written French;
• Strong time management and interpersonal skills;
• A team player with a collaborative nature;
• Excellent IT skills and proven ability to develop and enhance administrative processes and systems using technology;
• Diplomacy, discretion and the ability to manage conflict and difficult situations;
• An innovative mindset and the ability to embrace and implement change;
• A genuine interest in education across all age ranges and a strong desire to work in a school environment;
• Flexibility, a sense of humour, and a willingness to be involved with all aspects of school life.

Desirable

• Experience in a school or education environment.

How to apply

Please submit a completed GES Application Form (available on our website) to the Head of HR, Ms Aurore Alefsen by e-mail to hr@geschool.ch before 16:00 on Friday 26 October 2018. A brief covering letter to the Head and/or curriculum vitae may also be submitted but will not be accepted in place of a complete application form. Interviews will be held either at the School or by video conference in the week beginning Monday 5 November 2018. 

Please note that GES reserves the right to appoint an exceptional candidate before the closing date.

Safer recruitment

Geneva English School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants must be willing to undergo child protection screening, including checks with past employers and enhanced national/international criminal records checks.