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PA to the Headmaster & Office Manager (Maternity Cover)

PA to the Headmaster & Office Manager (Maternity Cover)

Wetherby Senior School

Westminster

  • Expired
Salary:
The salary is £30,000 - £35,000 per annum dependent on experience
Job type:
Full Time, Maternity Cover
Start date:
December 2019
Apply by:
21 October 2019

Job overview

Headmaster’s PA & Office Manager

The PA to the Headmaster & Office Manager is responsible for acting as the first line of contact for the Headmaster, his diary management, the maintenance of administrative systems, and for general secretarial and administrative duties. Key to the smooth running of the School, the role also involves management of the administrative team.  The incumbent of this position comes into contact with a wide range of adults and pupils and provides a warm welcome to visitors and other contacts whilst operating at the highest professional standards in support of the Headmaster. 

The role is full-time and for a maternity cover from December 2019 until January 2021.

Main Responsibilities

• To act as first line contact for the Headmaster, using discretion and tact to ensure telephone callers, visitors and staff receive a professional response and are dealt with by the appropriate person.

• To provide a warm welcome at all times, be well-presented and confident in dealing with people from all levels and different backgrounds. 

• To liaise with members of the academic and support staff as appropriate, generating an environment of efficiency.

• To manage the Headmaster’s diary with confidence and organise his day-to-day commitments. 

• To oversee the recruitment process of teaching and administrative staff including all pre-employment checks and maintaining the Single Central Register.

• To show absolute confidentiality and discretion at all times. 

• To cover routine events or emergencies with equilibrium and confidence. The ability to keep calm in any situation and to deal with anyone who may be upset or emotional will be an asset. 

• To assist the Headmaster in maintaining a smooth running and efficient Headmaster’s Office by dealing with all administrative functions, anticipating and scheduling regular events and meetings. 

• Assisting in co-ordinating arrangements for School events, including sending out invitations and collation of replies. 

• Take Minutes of meetings, as required. 

• Typing of Headmaster’s end of Term Reports on pupils. 

• Supporting the work of the Admissions Department during school holidays

Person Specification 

• Proven track record of successful support to a senior manager. 

• Excellent Outlook, Word and IT skills; experience of using SIMS databases would be advantageous, but not essential. 

• A typing speed of 50+wpm; RSA Typewriting or equivalent secretarial/ICT related keyboard skills. • Good organisational skills with strong attention to detail and accuracy. 

• Ability to manage multiple tasks under pressure and with rapidly changing deadlines. Flexibility and to work as part of a team is important. 

• Discretion, tact, confidentiality and loyalty at all times. 

• Good level of general education, demonstrating a high standard of literacy skills to prepare correspondence/reports and maintain records. Accuracy and attention to detail is required. 

• Good telephone manner in dealing with a range of callers. 

• Flexibility to work occasionally early or late, as necessary. Time off in lieu would be taken during the School holidays. 

• An appreciation of the School, its aims and ethos. 

• Previous experience of working in a School environment is desirable, but not essential.

Applications should reach the school no later than Monday 21st October at 9.00am and interviews will be held from Wednesday 23rd October. 

Wetherby Senior School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Applicants will be required to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service.

Attached documents

About Wetherby Senior School

Wetherby Senior School is a thriving independent day school for boys aged 11-18 situated in the heart of London. Since opening in 2015 the School has grown and in September 2018 we welcomed our first cohort of Sixth Form pupils following very successful GCSE results. The School combines a rigorous academic education with an emphasis on developing the whole boy by giving him a broad educational experience and strong pastoral care.

We are an academically selective school and the main points of entry are 11+, 13+ and 16+. The School is divided into the Lower School (Years 6 to 9), Middle School (Years 10 to 11) and the Sixth Form with Heads of Section taking responsibility for each age group.

Wetherby Senior is a welcoming and dynamic place to work with a strong sense of community. The school invests in its staff with a programme of continual personal development. We seek to employ highly professional teachers with the ability and commitment to enhance the life of this School and to work effectively and collaboratively with all members of the School community to further develop the School. Our emphasis on educating the whole boy means that all members of staff, in due course, will be expected to contribute to the pastoral care of a group of students as a Form Tutor as well as contributing to the School’s co-curricular activities.

Headmaster

Robert Garvey

Our Vision

Our vision at Wetherby Senior is to provide an outstanding, progressive all-round education, supporting our pupils to achieve academically and to develop as people, fully preparing them to meet the challenges of being a young man in the twenty-first century.

Academic excellence is central to Wetherby Senior, complemented by our aim to nurture a genuine enjoyment of learning and intellectual curiosity. Our curriculum is underpinned by a learning philosophy centred on the belief that a person’s talents, ability and performance can be improved. There are currently 410 boys and individual attention is fostered through small class sizes and dedicated teaching staff.

Location

The School occupies two campuses – One on Marylebone Lane and the second on Manchester Street. Our location in the heart of London enables us to access everything the city has to offer in terms of the arts, culture, business, science and technology. We also enjoy the use of excellent sports grounds at Ealing Trailfinders.

Ofsted report

“Leaders have prioritised establishing the best possible climate for learning, the highest quality of teaching, arrangements for ensuring pupils’ welfare, health and safety, and ensuring equality of opportunity for all pupils.”

View Wetherby Senior School’s latest Ofsted report 

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Applications closed