Part-Time School Receptionist

Who are Habs?

We are a diverse community, and we nurture a global perspective and a deep sense of responsibility for the world in which our pupils will lead and succeed. Our broad curriculum and co-curricular provision prepare pupils for success wherever their passion may take them. Ambition, Curiosity, Courage, and Community are the core beliefs that we stand for here at Habs.

Join our team and unlock your potential!

Role:           Part-Time Receptionist

Location:       The Haberdashers School, Elstree, Hertfordshire

Hours:         Term-time, Monday to Friday (07:30am – 13:00pm)

Term-time, plus five days to be worked in the holidays as agreed by the Head of Prep School for staff meetings and professional development.

Overview

We are looking for a Part-Time receptionist to join our highly successful and renowned Pre-Prep School based in Elstree. The overview of the role is to be the front face of the Prep School, handling telephone calls, managing emails and all visitors into the School. The post holder will work as an integral part of the Preparatory School; this includes dealing with support staff, teachers, pupils and parents.

General Duties:

•      Receive all incoming telephone calls and take messages where necessary to pass to relevant member of staff.
•      Manage the School Office email inbox and responding to parent enquiries in writing.
•      Oversee security of the school via access system and checking access in/out of all adults and children.
•      Greet visitors and issue visitor badges.
•      Report maintenance requirements to Estates.
•      Assist with messages and delivery of forgotten items.
•      Oversee Reception area; keep tidy, clean and welcoming including renewing literature etc.
•      Keep diary and log appointments for school tours and give any help to prospective parents.
•      Accurately maintain all attendance register information for the Prep and Pre-Prep.
•      Monitor attendance and absences, producing attendance reports as necessary.
•      To assist the PA to the Head of Prep in planning major events, which may involve creating letters, presentations etc.
•      To assist in administration tasks related to Prep School events, including Parent events and Admissions (seasonal).
•      Assist Prep School Staff with clerical assistance where appropriate.
•      Other ad hoc duties as requested.

Person Specification:

•      A Levels or Equivalent.
•      Paediatric First Aid training, or a willingness to train.
•      Extensive experience as an Administrator, ideally in a school environment.
•      Good levels of literacy and numeracy.
•      IT skills demonstrating knowledge of Microsoft Office Suite including Outlook, Excel and Forms.
•      High levels of literacy and numeracy, including the ability to organise and work independently.
•      Interpersonal and communication skills, and the ability to interact with people at all levels.
•      Organisational skills, accuracy, ability to organise and prioritise work.
•      Excellent oral communication with a clear delivery.
•      Flexibility in approach to people and to work as one team.
•      A friendly and professional approach to students, parents’, and staff.
•      Willing to undertake training and development as required particularly in relation to new technology etc.

What we are offering:

•      Competitive salary - dependent on experience.
•      Free lunches and refreshments.
•      Free use of the state-of-the-art sports centres, including fitness suite, swimming pool and squash courts.
•      Free parking on site.
•      Tax free bicycles for work through the Cycle to Work Scheme.
•      Annual flu vaccination.
•      Employee Assistance Programme.
•      Pension Scheme.

We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.

The Haberdashers’ Boys’ and Girls' Schools are committed to safeguarding and promoting the welfare of children and young people. The successful candidate will be subject to a Disclosure and Barring Service enhanced check. The post is exempt from the Rehabilitation of Offenders Act 1974 and the School is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children.