Receptionist and Attendance Administrator

Led by the Office Manager, the Main Office Team at St Gregory’s is a small, experienced and committed team, which provides front of house administrative services to the St Gregory’s community.  This role benefits from additional line management support from the Assistant Head Pastoral for the attendance elements. 

Sitting within the wider Business Operational Administrative Services our main office team, including attendance administration is the centre point for communication across the school. We are therefore seeking to appoint an inspiring colleague with an approachable and professional manner, who is organised, able to balance a varied and busy workload with high attention to detail and who is comfortable inputting, analysing and reporting on data. 

The successful candidate must be a team player as this role offers the opportunity to work closely with many members of the School staff. The team has daily interactions with the students dealing with a variety of queries such as room changes, lost property, lost bus passes, etc.  Students will also hand in money for activities such as trips and after school activities. It also affords the opportunity to interact with our wider school community, ensuring that a polite and warm welcome is offered to all visitors to the school and that our telephone calls are answered in a professional and helpful manner. 

The team work together to ensure the safety of our students by adhering to the appropriate safeguarding requirements. The department can, at times be subject to calls of a confidential or sensitive nature and the team always ensure they respond calmly, recording the necessary information and delivering the message to the most appropriate person for resolution.  

This is a fantastic opportunity for a candidate who is proactive, committed to the continuous improvement of processes and who will work with accuracy and attention to detail.

The successful candidate is expected to provide a first line service to all stakeholders, escalating as appropriate to the Office Manager and/or Assistant Headteacher Pastoral. 

As part of the day to day duties, the successful candidate will be expected to use SIMS, Class Charts and School Gateway software to look up student timetables and contact details and will also receive and respond to emails.

This is part time post working up to 23.5 hours per week, Monday - Wednesday on a term time only, plus 4 additional days in the school holidays to include 2 INSET days (the first of September and the Spirituality Day) basis.

The hours of work offered are: Mondays 8-4 to act as an Attendance Administrator, Tuesdays and Wednesdays 8-4:30 or 8:15-4:30 to act as our Receptionist.

Please note that successful candidate will be expected to take the post to the Post Office between 4:15 and 4:30 on Tuesdays and Wednesdays.

We are an equal opportunities employer and are committed to safeguarding and promoting the welfare of children.

We follow safer recruitment practices and appointments are subject to an enhanced DBS check, satisfactory professional references, qualification verification including certificates of good standing, overseas certificates of good conduct and social media check. 

Please note that you must have the existing right to work in the UK to apply for this post. 

All staff are expected to undertake comprehensive child protection training and must share in the school’s commitment to the safeguarding and wellbeing of our students and staff.

A copy of the Safer Recruitment Policy and our CP Policy can be found on our website at www.st-gregorys.org.uk/useful-information/key-documents.