School Administrator Grade 6 - 32.5 hours, Oxfordshire

Closing date:

Larkrise Primary SchoolOxfordshire

Date posted:
Start date: September 2019
Contract type: Part Time
Salary: Grade 6, £19,945 - £22021 Pro Rata (c£14928.43 - c£16,110.30 Actual)
Contract term: Permanent

We are seeking to appoint an experienced, self –motivated, trustworthy and dedicated School Administrator to join our busy admin team. As the first point of contact for our school, the position is a key role within our school and is critical in supporting the whole school community.

Are you Curious, Confident, Creative, Caring and able to Celebrate the success of others and yourself? If so, Larkrise could be the School for you. These are the core values that underpin our curriculum and school community. Larkrise is a popular and expanding school in East Oxford with 450 children on roll aged 3-11. Please refer to our website for more information about our school.

Everyone within Larkrise Primary School has a responsibility for, and is committed to, safeguarding and promoting the welfare of children and young people and for ensuring that they are protected from harm.

Please refer to the job description and person specification below for further detail. If you would like to visit our school please do get in touch.

School Administrator – Grade 6 – Term time only, 39 weeks per year, 32 hours per week, 8:30am – 3:30/4:00pm



Undertake reception duties, answering general telephone and face to face enquiries and signing in visitors

Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff etc.

Assist in arrangements for schools trips, events etc .

Assist in arrangements for Afterschool , Breakfast and Holiday Playschemes


Provide general clerical/admin. support e.g. photocopying, filing, faxing, complete standard forms, respond to routine correspondence 

Maintain manual and computerised records/management information systems

Produce lists/information/data as required e.g. pupils data

Complete Census and other statutory returns

Organise admissions for the school and nursery, making necessary checks, for example checking 30hr eligibility

Undertake minute-taking, typing and word-processing and other IT based tasks

Sort and distribute mail/orders

Undertake administrative procedures 

Maintain and collate pupil reports

Undertake routine administration of school lettings and other uses of school premises


Operate relevant equipment/ICT packages 

Maintain stock and supplies, cataloguing and distributing as required

Operate uniform/snack/other ‘shops’ within the school

Provide general advice and guidance to staff, pupils and others

Undertake general financial administration e.g. processing orders

Undertake finance tasks associated with our After School, Breakfast and Holiday Playscheme such as invoicing, checking for payments and bookings


Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person

Be aware of and support difference and ensure equal opportunities for all

Contribute to the overall ethos/work/aims of the school

Appreciate and support the role of other professionals

Attend and participate in relevant meetings as required 

Participate in training and other learning activities and performance development as required

Essential Criteria

General clerical/administrative/financial work

NVQ 2 or equivalent qualification or experience in relevant discipline

Good numeracy/literacy skills

Effective use of ICT packages such as Microsoft Word, Excel, Office 365

Use of relevant equipment/resources

Good keyboard skills

Knowledge of relevant polices/codes of practice & awareness of relevant legislation

Ability to relate well to children and adults

Work constructively as part of a team, understanding school roles & responsibilities and your own position within these

Satisfactory DBS check 

Desirable Criteria

Previous experience in a school

Knowledge of SIMS or Integris

Appropriate knowledge of first aid and/or first aid qualification

Ability to identify own training & development needs & cooperate with means to address these

Safeguarding qualification

Closing Date: 14th July 2019

Interview date: w/c 15th July 2019

More about Larkrise Primary School
Type: Mainstream School
Phase: Primary
Funding status: State - Academy
Gender: Mixed
Age Range: 5 - 11 years
Address: Boundary Brook Road, Oxford, Oxfordshire, OX4 4AN, United Kingdom. View in Google Maps
Telephone: +44 1865 721476