School Administrator

Wetherby Pembridge Minors, Holland Park, is a new Nursery which opened in September 2023 which will be part of Wetherby Kensington School. It will prepare pupils for all the Alpha Plus schools in the local area, including Wetherby School, Wetherby Kensington, Pembridge Hall and Chepstow House School. 

This is a varied role which involves providing a range of administrative, front of house, and customer service-related responsibilities to the school and all visitors. The role requires excellent interpersonal skills, good IT skills, flexibility and strong organizational skills. The post-holder will need to be a positive team player and will work closely with the Head and the admin team to ensure excellent service is provided to parents, pupils, staff and external visitors at all times.

We are appointing for part -time School Administrator for Wednesday and Friday for September 2024 !

Duties and Responsibilities

Reception

•  To provide a warm and welcoming experience for current and prospective parents who contact the school.
•  To provide support to members of SLT and teaching staff.
• To coordinate the front desk for security and deliveries.
• To assist with school catering requirements.
• To welcome visitors and assist them while they wait for the Head or other members of staff.
• Ensure safeguarding measures are met in relation to accepting visitors to the school.
•  Answering the telephone and dealing with enquiries in a timely manner.
• To liaise with the Buildings Manager in respect of general faults and maintenance.
•  To ensure continuous cover of the front desk.
•  To correspond with parents and staff, as and when necessary, via the school database messaging service (SIMS/iSAMS)
•  To assist with hall/room bookings.
• To work closely with the Registrar in supporting the admissions process for new families.

SIMS Administration

•   To assist with maintaining and updating pupil and parent records.
•  To assist with timetable changes on the school database (SIMS/iSAMS).
•  To assist the Group Data Manager when required.

General Administration

•  To assist with Parents Evening events.
•  To maintain the Parents Evening Booking system.
•  To create contact sheets for updating parent contact details.
•  To meet and greet, distribute and collect contact sheets at Parents Evenings.
• To provide basic administrative support for the Head.
• To liaise with the Head to ensure timely updates of the school website.
•  To assist with Attendance (checking registers/following up absences).
•  To assist with Admissions enquiries, ensure that all relevant information is collected and passed to the Admissions Registrar for follow up.

Qualifications, Skills and Experience

Essential

•  Confident and friendly personality.
•  Working knowledge of SIMS and/or iSAMS, specifically within Administrator, Exams and Assessment and Timetable modules.
•  Willingness to engage in CPD.
• Excellent IT and written skills.
• Experience with Microsoft Office.
• Excellent communicator at all levels.
•  Ability to take initiative.
•  Additional commitment is required for Parent Evenings and other events.

Desirable

•  Experience of working within a school environment

This list of duties is not exhaustive and there will be other duties and requirements associated with the role.