School Payroll & HR Assistant

École Jeannine Manuel, in the heart of Bloomsbury, London, is looking to appoint an efficient, flexible and proactive individual to fill the role of Payroll & HR Assistant, for an immediate start. 

The Payroll & HR Assistant will work closely with the HR Manager to assist with the day-to-day functioning of a growing HR department.

The successful candidate will be required to administer the School’s in-house payroll, employee benefits and pension schemes for a team of approximately 130 school staff – 85 teaching, 35 admin, and 20 part time. Experience in a school setting would be an advantage.

Payroll Duties will include:

• Processing a timely monthly payroll, including amendments, new starters, leavers, contract changes, tax code changes etc.;
• Collating and inputting monthly payroll data including timesheets and expenses claims;
• Preparing and applying maternity and paternity leave calculations;
• Processing transactions relating to salary sacrifice schemes;
• Processing incremental pay increases;
• Conducting regular checks to ensure the integrity of the payroll database.
• Preparing monthly payments to employees, HMRC, pension providers and other external bodies;
• Preparing and submitting monthly and annual returns to the School’s pension providers.
• Preparing and submitting monthly and annual returns to HMRC.
• Dealing with enquiries from employees, management and external contacts in person, by telephone or in writing.
• Reconciling all payroll transactions to the nominal ledger.
• Maintaining up to date and comprehensive guidance notes on payroll procedures.
• Ensuring that robust audit records are maintained and working with auditors as required;
• Supporting the HR team with any other appropriate duties as may be required.

HR Duties will include:

• Assisting the HR Manager to process all new starters and leavers including production of employment contracts, induction packs, reference requests, company handbooks, leaver letters and holiday payments;
• Processing paperwork associated with employment changes and variations to contracts, as and when required;
• Assisting in the administration of staff right to work documents and the School’s Visa Sponsorship programme;
• Creating and maintaining up to date folders for all employee benefit information;
• Assisting with any recruitment administration, including employment applications and ensuring safer recruitment practices are met;
• Supporting the HR Manager with additional HR administration requirements.

Jeannine Manuel, who founded our school in Paris, always put children at the centre of her project to develop international understanding through a bilingual education, and her vision continues to inspire. We are looking to appoint someone who shares this vision and who will bring their enthusiasm and professionalism to our growing School.

In addition to competitive salaries and pay progression, Ecole Jeannine Manuel UK offers a generous benefits package which includes:

• Access to extensive professional development opportunities
• Access to a Private Medical Insurance (80% cost cover by the School)
• Auto-enrolment Pension Scheme
• Free Income Protection and Life Cover
• Travel Card Loan
• Access to Gym Membership (the School cover 80% of the Gym Membership - at the local YMCA)
• Tech Scheme and Cycle Scheme

Bursaries are available for the children of staff employed by the School.

We are committed to safeguarding and promoting the welfare of children. A DBS Disclosure is required to Enhanced level. 

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Charity No: 1158643