Skip to main content
Tes home
SearchBack to search
Senior Administrator

Senior Administrator

Ark Globe Academy

london

  • Expired
Salary:
Grade 4 (£19,409 – 21,760)
Job type:
Full Time, Permanent
Start date:
ASAP
Apply by:
9 August 2018

Job overview

Job Description: Senior Administrator

Reporting to: Student Support Office Manager

Start date: ASAP

Contract: Permanent (all year round)

Salary: Grade 4 (£19,409 – 21,760)

Hours: 8am until 5pm

The Role

As a Senior Administrator, you will provide comprehensive administrative support to the school and act as a central supporting role for staff, students and parents. You will work with other members of the Business Support Team to uphold the vision and ethos of the school at all times and provide an excellent customer service to a range of stakeholders.

Key Responsibilities

  • Establish and maintain efficient administrative systems and processes to support the effective running of the school
  • Working closely with the Student Support Office Manager to ensure that any pre-planned absences are covered across the Academy.
  • Provide general clerical and administrative support for the school e.g. photocopying, filing, emailing, completion of standard forms, respond to routine correspondence, letters to parents, etc
  • Maintain manual and computerised records and management information systems, producing accurate lists or data as required by colleagues or compliance bodies
  • Liaise with colleagues and external contacts at all levels of seniority with confidence, tact and diplomacy
  • Assist with student welfare and liaise with parents where necessary
  • Maintain stationery and photocopier paper supplies, manage stock cupboard and distribute as required
  • Arrange school trips efficiently, taking responsibility for bookings and coordination of all school trip requirements
  • Provide cover for the reception areas as necessary
  • To ensure a business-like office environment and promote good relations with all staff.
  • To cover the student support reception area as requested
  • To file documents as required
  • To create documents from start to finish, ensuring finished documents are to an excellent standard.
  • To provide refreshments for meetings when required
  • To send text messages to parents on behalf of staff
  • To support with administration associated with Parents’ evenings, open evenings and other key academy events and to provide front of house support for these events, out of school hours.

Admissions

Working closely with the Student Services Office Manager to ensure the admission process is run smoothly and effectively. As part of your role you are required to:

  • Maintain the admissions calendar and ensure clear processes are in place to ensure the efficient running (and monitoring) of admissions, in order to ensure the timely release of student data
  • Produce reports (both written and data based)
  • Maintain the waiting list for all year groups across the whole academy
  • Coordinate the Year 7, 8, 9, 10 and 11 interviews and admissions
  • Update and maintain admission books for students
  • Liaising with prospective students and collecting and storing relevant information, in order to ensure the smooth running of the process.
  • Work with the Student Services Office Manager to arrange open days, dealing with the administration and logistics of the events, to ensure they run smoothly and effectively

Other

  • Carry out other reasonable tasks as directed by Principal/Vice Principal and Office Manager.
  • To undertake any other professional duties as set down in the Ark Schools pay and conditions of service document, and as directed by the Vice Principal
  • To be willing to undertake appropriate training in line with contractual duties
  • To be flexible in regards to working hours
  • Fire marshal duties
  • To attend out of school hours’ events for e.g. summer fair, open evenings, etc

Person Specification: Senior Administrator

Qualifications

  • NVQL3 or equivalent
  • Right to work in the UK

Knowledge, Skills and Experience

  • Experience of running effective administrative systems
  • Experience of data entry into databases and other IT systems
  • Excellent communication, writing and editing skills
  • Excellent organisation and time-management skills
  • High level of proficiency with Microsoft Office
  • Able to build relationships with a range of stakeholders and anticipate others’ needs

Personal Characteristics

  • Genuine passion for and a belief in the potential of every pupil
  • Deep commitment to Ark Globe Academies mission of preparing our students for university and to be leaders in their community and promote a fair society
  • Ensure professionalism is endorsed at all times
  • Excellent interpersonal skills with children and adults.
  • Helpful, honest, approachable, positive and the ability to stay calm and diplomatic under pressure
  • Solution focused with a can do attitude and a growth mind-set
  • Able to take direction but also be able to take initiative when required
  • Have exacting standards and a keen eye for detail
  • Keen to learn and further develop own skills
  • Operates with a spirit of flexibility and optimism
  • Able to take direction but also be able to take initiative when required
  • Exercises sound judgment, especially relating to confidentiality and discretion

Attached documents

About Ark Globe Academy

In 2008 Geoffrey Chaucer Secondary and Joseph Lancaster Primary school merged to join the Ark network as Ark Globe Academy. Ark Globe Academy is a mixed all through school with student age ranging from 3-18.

At Ark Globe Academy we have the highest aspirations for all our children to ensure they are prepared for university and inspired to be leaders in their community. We offer our students a first-class education based on high quality teaching and experiences outside of the classroom.

Our school was recognised by the Government in its Parliamentary Review as an example of good practice in education and students make excellent progress at KS4. All our sixth form students received a university offer with 80% of those being a top 3rd university.

Ark Globe Sixth Form is in the top 2% of all sixth forms in the country and has received the Sixth Form of the Year award at the Ark Education Summit 2019.

School Structure

Ark Globe Academy is divided into four small schools Elbrus, McKinley, Kilimanjaro and Everest, also each small school has a Dean. This ensures that personal relationships between pupils and staff develop quickly, and that a culture of excellent behaviour and shared social norms are easier to maintain.

Aims, Vision and Values

Supporting our mission is our Culture Pyramid. The pyramid sets out for students, staff and parents our purpose, our beliefs and our values. This helps to set expectations in our daily lives at Ark Globe Academy. Read more about our culture pyramid here.

Every child has the potential to succeed and there are no excuses not to achieve that success. We expect every Ark Globe Academy students to graduate from our academy with the qualifications, skills and confidence to achieve their ambitions and go on to higher education or their chosen career.

Curriculum

Our curriculum is intended to prepare students for university and to be leaders in their community.

The Ark Globe Curriculum encompasses the total experience of the student, covering a range of activities from what is learnt in the classroom to our expectations of how our students carry themselves, and make decisions, outside of it. For us, education is much more than a qualification; it is a way of being that results in an empowered young person who is able to secure a life of purpose and meaning.

We recognise that attending university is often key to this as, we believe, it provides young people with more choices. As such, the academic, pastoral and cultural curriculum has been designed to prepare students for university and to be leaders in their community. However, we also recognise that there are high quality alternatives to university, and we help students to secure these too. Whatever choice is made, we want it to be an informed one, where our students determine their own future. Read more about our curriculum here.

Our Mission: Preparing our students for university and to be leaders in their community

Twitter: https://twitter.com/ARKGlobeAcademy

Our website: https://arkglobe.org/

Please note that you are wholly responsible for fact checking in respect of the information provided by schools. Please also check for the latest visa and work permit requirements that may apply. Tes is not responsible for the content of advertisements or the policies adopted by advertising schools. Tes asks that all schools follow Tes' Fair Recruitment Policy.

Applications closed