Senior School Administrator / Coordinator

Senior School Administrator/Co-ordinator

Location: Leyland, nr Preston, Lancashire

Salary: £28,433.60 to £31,761.60 depending on skills and experience. Plus an annual Expert Payment of £2,500 

Hours: 40 hours per week – 52 Weeks per year 

We are currently recruiting an experienced Senior School Administrator/Co-ordinator to join our team. 

The role:

First impressions count, and as our Senior School Administrator/Co-ordinator; your role will be to ensure that the administration operations within school runs smoothly at all times. Your role will include duties to line manage the receptionist, school administrator(s) and deputise for the school business manager.  

You will manage business functions including finance, referrals and placements, transport and fleet co-ordination and information governance and management.  To facilitate this, you will become familiar with the IT systems and data collation software, as well as the referral, placement and pupil administrative processes and procedures, and work collaboratively with internal and external stakeholders to ensure day to day functions of the business run effectively.  

Fantastic time keeping and organisation skills are a must, as the management of Administration and Co-ordination will be your domain. It would be beneficial to have experience working as a team leader in a previous role and being part of a busy office environment is key. 

Key Duties

• Liaise and work collaboratively with internal stakeholders including site-based staff and wider group functions (Business Development - Finance, Quality, HR)
• Line Manage the business support staff in relation to business functions, ie, finance, referrals, HR, pupil administration, transport and fleet
• Participate in Schools Quality processes
• Liaise with external stakeholders including parents/carers, local authorities to arrange visits, meetings to support the referrals and admissions process
• Facilitate and co-ordinate the organisation of the new pupil admission and transition process including new starter pack and new pupil orientation.
• Co-ordinate the transport function as appropriate and to ensure business continuity and optimisation of resources in line with policy
• Champion a range of pupil and staff information management systems and be the School conduit with our Central team
• Oversee the inputting of purchase orders and invoices to ensure that suppliers are paid accurately and in a timely manner adhering to all financial, regulatory and company procedures
• Carry out Line Management responsibility for School Receptionist/Administrator(s) and Drivers
• Ensure the safety and security of reception ensuring entry to premises are controlled and associated protocols are followed
• Ensure that Reception and Conference Room is maintained and welcoming
• Establish and maintain excellent working relationships in contributing to the delivery of an efficient support service
• Support the requirements necessary of the School’s Quality and Governance expectations to include preparing, collating and editing reports in respect of all aspects of School Administration and Support
• Maintaining and updating manual and computerised records
• Organising and facilitating events
• Support the induction of new staff to the school
• To provide support to the recruitment and onboarding processes of staff
• To provide support for HR to include sickness absence reporting and keeping training records up to date
• Prepare documentation and materials ensuring a high level of accuracy

The successful candidate is likely to demonstrate – 

• Experience of working in Senior Administrative role within a school environment and/or a busy Administration office
• Proficient in Microsoft Office Suite, email and web and general office systems
• Adaptable, flexible approach to work including collaborative support to other colleagues to meet demands of the business
• Excellent organisation skills: ability to work independently and effectively without supervision in a busy and demanding environment
• Excellent customer centric communication skills (both verbal and written) at all levels
• Good level of literacy and numeracy (at least 5 GCSEs above C to include English and Maths).
• Accurate typing, touch typing desirable.
• Discreet, confidential, and reliable

What’s on offer? 

• Training and Development

Within Aurora, we strongly believe that learning and development should not be limited to just the children and young people we support. We offer wide range of programmes and opportunities to all our employees to improve your skills and further your career. 

• Save money on your bills!!

With the cost of living rising we have a fantastic benefit through Perkbox to help with cutting costs and help make your money go further. Perkbox is a free app for you to use on the go wherever you are. You can get deals and discounts to save money on things like your weekly food bill, phone plans, internet, eating out, gym memberships, insurance and more. You can also use Perkbox for our cycle to work scheme and car scheme. 

• Competitive Pay and Reward

Every year we compare the market rates of pay and rewards to insure they are comparable or better to other similar organisations. We also offer Enhanced Annual Leave, Company Sick Pay, Pension and Life Assurance.

• UK Health Cash Plan

This plan can help cover your day to day healthcare expenditure such as optician and dental bills. You and your children are covered on this plan and you can also choose to upgrade and add a partner to enjoy the benefits with you.

• Employee Assistance Programme

Your health and wellbeing is very important to us and we have support available on a wide variety of issues, helping you with online tools, information and via a freephone counselling service available 24/7. 

How to apply? 

Please complete an online application form in full, remembering to include all employment and education details. If you need any assistance or would like any more information please contact Karen in the Aurora Group Recruitment Team at karen.barnfield@the-aurora-group.com

Successful applicants will be subject to pre-employment safeguarding checks including an enhanced disclosure and barring service (DBS) check. 

The post is exempt from the Rehabilitation of Offenders Act 1974 and the Aurora Group is therefore permitted to ask job applicants to declare all convictions and cautions (including those which are "spent" unless they are "protected" under the DBS filtering rules) in order to assess their suitability to work with children. 

The Aurora Group is committed to safeguarding and promoting the welfare of the children and young adults in our care and is a disability confident and equal opportunities employer.

This advert could be taken down at any point in time without prior notice if the position is filled. 

Please note that candidates that are shortlisted might be subject to an online search.