Enrolment and Alumni Registrar

Position: Enrolment and Alumni Registrar
Commencing Date: Term 3, 2022
Tenure: Full Time, Permanent
Salary Range: $59,100 - $61,605 per annum pending experience
Closing Date: Monday, 18 July 2022 unless filled prior

Ryan Catholic College, Kirwan was established in 1979 and has as its foundational story the well-known "Journey to Emmaus" from the Gospel of Luke. The theme of "journey" is one that is embraced by the college and is a fine metaphor for portraying the growth that all people experience in developing their spirituality, intellect, physical and social capabilities and wisdom.
Although the college is relatively young, it has an enviable reputation for providing an education which results in graduates who are well rounded young people. Academic excellence is sought and achieved, yet there is a broad education provided so that all who seek our values find a suitable pathway to attaining their goals.

About the role

Ryan Catholic College, Kirwan is seeking an experienced and dedicated Enrolment and Alumni Registrar.  This is a Full Time, Permanent position commencing in Term 3, 2022.

Ryan Catholic College, Kirwan, provides a Catholic education for both boys and girls from Prep to Year 12 on two campuses (Prep to Year 4 and Years 5 to 12). Students are offered a diverse curriculum in modern, well-equipped facilities.

The Enrolment and Alumni Registrar works in collaboration with the Business Manager and provides high level administrative support to the College Leadership Team, demonstrating a degree of self-initiative, flexibility and dependability. 

The Enrolment and Alumni Registrar will be required to be the initial point of contact for all visitors, parents, staff and students to the College. The incumbent will present a professional image and create a welcoming, warm and positive impression.  They also are the manager for Alumni at the College.

The position reports directly to the Business Manager and will be based at Ryan Catholic College Senior Campus. 

Key Accountabilities

The Enrolment and Alumni Registrar will represent Ryan Catholic College Senior Campus in a professional, warm, friendly and efficient manner. Duties include:

Enrolments

• All enrolment enquiries for Years 5 to 12, providing a timely, tailored response and recording the enquiry in the College’s database for follow-up
• Under broad guidance, supervise and support the Junior Campus Secretary with Prep to Year 4 enrolment enquiries, ensuring timely, tailored response and recording the enquiry in the College’s database for follow-up
• Manage the enrolment process for all students from enquiry through to commencement including the administration of all enrolment documentation
• Coordinate interviews for prospective students and families with relevant Leadership and Senior staff
• Maintain and enhance enrolment policies and procedures to maximise the efficiency of the enrolments process and the experience of prospective families
• Maintain enrolments and enquiry databases to ensure they remain accurate and up-to-date, with all relevant information captured
• Ensure student departure processes are accurately completed for Years 5 to 12
• Completing Student Data Transfer Note for interstate transferees
• Responsibility for accuracy of Student data in Compass for all students and families
• Transitioning student portfolios and information to new schools as requested
• Student administration duties using Compass. 

Analysis and Reporting 

• Provide executive support and regular reports to the Principal on current and projected enrolment figures
• Analyse and report on the statistical data available in the College’s enrolments database regarding the movement of prospective enrolments through each stage of the journey from enquiry through to commencement, sharing feedback and insight on factors affecting enrolments
• Liaise with relevant stakeholders to prepare and provide data and information to relevant government departments, including bi-annual census data, and assist with audit visits arising from the submission of data to government agencies 
• Assisting the Business Manager to develop reports on enrolment forecasts; statistical information on student enrolments; comparisons between past and current student numbers
• Seek and compile feedback from families on the enrolment process to determine levels of satisfaction and opportunities for improvement. 

College Tours and Events – Coordination and Management  

• Conduct College tours for prospective students and families. Coordinate the involvement of other staff as required
• Attend and assist with organising Open Days, School Expos and any other College events with an enrolment focus in collaboration with the Marketing & Events Officer
• Coordinate the organisation of Orientation Mornings/Days for new students, liaising with the appropriate staff
• Assist and attend where appropriate, Information Nights for current and prospective parents and students.

Alumni - Coordination and Participation required

• Under broad guidance, supervise the operations of processes and activities in relation to key functions of Alumni Development
• Develop, sustain and strengthen Alumni chapters with a focus on establishing and maintaining connections
• Represent the College at various community and/or business meetings, committees and task forces; promoting existing and new programs and/or policies
• Serve on committees relating to Alumni relations and serve as a liaison between College and community
• Collaborate with other office staff on programs which engage Alumni through multiple channels such as academic programs and geographic location opportunities.

General

• Support the Administration team to ensure a consistently high level of customer service is upheld across the enrolment function and ensure data integrity is maintained
• Provide advice requiring knowledge of policies and/or the interpretation of rules or regulations within their area of operation. Assist in developing policy and procedures relating to their work area and identifying future trends
• Apply knowledge of relevant industrial instruments and occupational health and safety requirements
• Coordination of, and participation in, marketing activities
• Any other task as reasonably directed by the Business Manager and Principal.

Mandatory Criteria

• Current Working with Children Suitability Card - The successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by Queensland Government
• Qualification at certificate level or equivalent knowledge and experience relevant to the position
• Current Driver’s Licence
• Ability to travel from time to time within the Catholic Diocese of Townsville
• Ability to perform the physical requirements of the role in a safe manner.

Desirable Criteria

• Recent administration experience in a school or other environment.

Some employees may be subject to pre-employment medical assessments during the selection process. Depending on the nature of the position, it may be necessary for successful applicants to be immunised against certain preventable diseases in order to minimise the risk of transmission.

What we offer

• Competitive Salary Range: $59,100 - $61,605 per annum pending experience
• Annual Leave with 17.5% leave loading
• Access to salary packaging options to maximise employee benefits and salary 
• Modern facilities, equipment and resources
• Access to additional Employer Superannuation Contributions
• Access to long service leave after 7 years of continuous service
• 14 Weeks’ paid parental leave
• Deferred Salary Scheme
• Access to corporate health schemes
• Induction processes and professional learning programs
• Access to Employee Assistance Program
• Wellbeing programs and initiatives.

Our Organisation

Townsville Catholic Education supports a diverse region extending from Townsville to the Burdekin and Whitsunday regions in the south, and north to Ingham and Halifax, south-west to Winton, and west to the border with the Northern Territory, encompassing Mount Isa and several small, isolated western towns and east to Palm Island. Townsville Catholic Education provides a supportive, flexible working environment where care for the individual is an important part of our ethos.  We employ motivated people who want to work together to produce excellent outcomes for our students. Our staff are recognised as being central to achieving our mission. 

How to apply

• Complete the application form
• Upload a cover letter addressing the skills, attributes and experience to support the key accountabilities of the role identified in the position description
• Upload a current resume including contact details (email) of at least two professional referees

For more information, please refer to the Position Description.

Applications during the shortlisting phase will be kept confidential. 

Applications close 3pm Monday, 18 July 2022 unless filled prior.

View other vacancies here.