School Receptionist

Reports to: Bursar

Salary Range: NJC scale 3

Hours: Full-time / Job share

Main Duties

We require a versatile and organised person to assist with the smooth operation of the School Office and support services, providing a professional front of house service to all members of the School community.

Associated duties include:

• Welcoming and registering any visitors to the School, ensuring the signing in/out procedures are followed and in accordance with the School’s safeguarding policy.
• Answer telephones and email queries and deal with pupil, parent and visitor queries and requests in a friendly and helpful manner, taking messages correctly and passing them on to the appropriate people.
• To be a named first aider and respond appropriately to sick or injured pupils.
• To assist in collating and interpreting any pupil data required for DfE returns.
• To ensure familiarity with the latest upgrades to the SIMS network.
• Managing receipt and distribution of internal mail (via registers and staffroom) and external post as well as outgoing post.
• Support the School Office team with general administrative tasks such as pupil filing, photocopying or typing, and other departments as required.
• Maintain and update pupil and parent records.
• Entering pupil data onto SIMS.net including Pupil Referrals and update information as required (manual and computerised) accurately and promptly.
• Ensure good organisation and general tidiness of the outer office and photocopying room.
• Any other duties that may be reasonably requested by the Bursar or Headmaster as appropriate to the position of School Secretary.

This job description is not necessarily a comprehensive definition of the post. It will be reviewed at appraisal and may be subject to modification or amendment at any time, after consultation with the holder of the post.

Person Specification

The successful candidate should:

• Educated to GCSE Level (or equivalent) with 5 GCSEs A*-C including English and Maths.
• Ability to present a calm, courteous and professional image at all times, whether on the telephone or in person.
• Good literacy and numeracy skills
• Relevant experience would be desirable
• A working knowledge of Microsoft Office Software, e.g. Excel and Word.
• Good planning and organisational skills and a flexible approach to managing own work load.
• Ability to work on own initiative and as part of a team.
• High level of confidentiality and trust
• Good communication skills in a variety of contexts (verbal, email, written) and with people at all levels.
• Ability to work under pressure and meet deadlines

Closing Date is 14th May

To apply please download the application form by clicking apply now and submit the completed form to hr@cvms.co.uk  

As we often have many applicants for jobs at the School, we regret that we will only be able to contact those applicants who are short-listed for interview. Therefore if you have not heard from us within 2 weeks of the closing date, then please assume you have not been short-listed for interview on this particular occasion.

Short-listed candidates will be called for interview upon receipt of application and we may therefore appoint before the published closing date. We advise you to submit your application as early as possible to avoid disappointment.

All applicants will be contacted by email to the address supplied in your application. Applicants are advised to check their email accounts regularly and to ensure that email filters are set to allow our emails.

The Cardinal Vaughan Memorial School is committed to safeguarding children and young people. All post holders are subject to appropriate vetting procedures and a satisfactory Disclosure and Barring Service Enhanced check.