Administrator

37 hours per week, 40 weeks per year (weeks are negotiable).

Core Purpose of the Role:

To ensure the efficient and smooth running of the school's administrative functions, providing comprehensive support to the Headteacher, senior leaders, staff and stakeholders. Manage administrative tasks, ensuring compliance with School and Trust policies and statutory requirements, and contributing to a positive and organised school environment.

The Administrator will work closely with the Headteachers and senior leaders to maintain high standards of professionalism, organisation, and operational efficiency.

Reception and communication

·       Working with the administrative assistant to act as the first point of contact for parents and carers and visitors arriving at the school.

·       Oversee reception services to ensure efficient and effective communication and implementation of security and safeguarding protocols.

Administration

·       Coordinate the full student induction process, including creating school records, generating Pupil Electronic Files (PEFs), registering students on Arbor, taking photographs, processing Free School Meal (FSM) applications, and managing travel details.

·       Oversee the amendments to student’s timetables and the updates of registers in the MIS under the direction of the Senior Leadership Team.

Exams – In the role of Exams Officer

·       Be the link between school staff and the exams boards.

·       Work closely with the Deputy Headteacher, Curriculum and Standards to ensure all the pupils are entered for appropriate examinations.

·       Work closely with the Deputy Headteacher, Curriculum and Standards to coordinate exam timetables, access arrangements and room allocation to ensure that exam rooms are set up correctly.

Qualifications

Essential:

·       GCSE (or equivalent) C Grade in English and Maths.

Desirable:

·       Safeguarding Training level 2 (or equivalent)

·       GDPR or Data Protection Training

Experience

Desirable:

• Experience in office administration and computer data bases input and retrieval.

• Ability to handle confidential information, establish and maintain filing systems.

• Production of reports as required for a variety of recipients.

• Reception duties and contact with public, parents and other professionals.

Skills and Knowledge

Essential:

• Ability to use ICT effectively, have a strong understanding of administration functions.

• Efficient administrative skills, prioritise workloads and have excellent customer service skills, telephone and face to face.

Desirable:

·       Knowledge and awareness of AI.

Personal Attributes

Essential:

·       Professional and discreet, able to handle sensitive information with confidentiality and integrity.

·       Proactive and solution focused, with the ability to work independently and as part of a team.

·       Resilient and adaptable, able to work in a fast paced and evolving environment.

·       Strong leadership qualities, with the ability to manage and support administrative staff

·       Committed to professional development, with a passion for maximising efficiency and effectiveness of systems and processes.