Event Coordinator

Hours: 37.5 hours per week, 52 weeks per year

Salary: £24,000 per annum

We are seeking to appoint a full time Event Coordinator to join our growing Lettings team based at Worth School. The role will report to the Director of Lettings and will coordinate operational departments to ensure the smooth delivery of commercial activity. The role is also involved in ensuring a successful and profitable commercial programme for the worth Estate in line with the values of Worth Abbey and School.

As the Event Coordinator, your responsibilities would include:

• working with the Director of Lettings and Event Manager to implement the agreed commercial strategy
• assisting the Event Manager with implementing the social media strategy of the business to increase engagement across multiple platforms, and assisting with the production of marketing literature
• assisting with the planning and preparation of the site and facilities for customers
• working on a rota with the Director of Lettings and Event Manager to be first point of contact for all customers whilst on site, including meeting and greeting, inductions and the delivery of outstanding hospitality to all customers throughout their stay
• managing the School hire booking system, ensuring all enquiries are dealt with in a timely manner
• assisting with the production of contracts for clients and the invoicing process.

What we are looking for:

• Experience in a customer facing role
• Flexibility and a positive approach to the role
• Excellent communicator
• Adaptability, and ability to think on your feet
• Familiar with Microsoft Office
• Educated to GCSE level, Grace C or above in Maths and English
• Ideally experience working on events
• Willingness to work some evenings and weekends 

In return the School offers its own enhanced benefits scheme including an enhanced pension contribution, employee assistance programme, death in service scheme, meal provision. Employees have access to our facilities and benefit from free parking, social events and discounted school fees.

Worth is a highly successful co-educational, Catholic, Benedictine, 11-18 HMC boarding and day school of circa 650 pupils. It offers a broad curriculum, including the International Baccalaureate and A-levels in the Sixth Form.

Applicants are required to apply online by using the Quick Apply button. Alternatively, an application form and job details are available from the HR Department.

Email: recruitment@worth.org.uk  

Telephone: 01342 710215

Closing date for applications: 31 May 2024*

*We reserve the right to invite candidates for interview prior to the closing date and to close vacancies early if we have sufficient suitable applications. Therefore, we encourage interested applicants to apply as soon as possible.

You must be eligible to work in the UK to apply for this vacancy; Worth School is not able to offer visa sponsorship.

We are committed to the safeguarding of children, all employees must have the ability to understand and adhere to Child Protection and Safeguarding legislation. The role holders safeguarding responsibilities are set out in the job description. References may be taken prior to interview and DBS and other vetting checks will be conducted on the successful applicant.

This role is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020. The amendments to the ROA 1974 (Exceptions Order 1975, (2013 and 2020)) provide that when applying for certain jobs and activities, certain spent convictions and cautions are ‘protected’, so they do not need to be disclosed to employers, and if they are disclosed, employers cannot take them into account. The MOJ’s guidance on the Rehabilitation of Offenders Act 1974 and the Exceptions Order 1975, provides information about which convictions must be declared during job applications and related exceptions and further information about filtering offences can be found in the DBS filtering guide.

Safeguarding Vulnerable Groups Act 2006 Section 7(1)(a) states that it is an offence to apply for the role if you are barred from engaging in regulated activity relevant to children.