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Receptionist/Administrator

Receptionist/Administrator

Christ's College Guildford

Surrey

  • £17,858 per year
  • Expired
Salary:
Actual Salary
Job type:
Full Time, Permanent
Apply by:
31 May 2024

Job overview

Main Duties / Responsibilities


 


ORGANISATION


  • Undertake reception duties, answering the telephone (transferring calls, taking and delivering caller messages) and dealing with face to face enquiries
  • Signing in visitors and checking ID, alerting staff to the arrival of a visitor, monitoring the collection of the visitor, signing out and collecting passes as they leave
  • Controlling the signing in/out procedure of students throughout the day
  • Liaising with staff for the delivery and collection of parcels
  • Manage the collection, safekeeping and distribution of mobile phones for the students.


 


ADMINISTRATION


  • Provide general clerical/admin. support e.g. photocopying, filing, completing standard forms, responding to routine correspondence, sorting and distributing internal / external mail and emails
  • Maintain manual and computerised records/management information systems
  • Undertake letter writing, report creation, preparing documents and other IT based tasks
  • Co-ordination and administration of Educational Visits


 


 


  • Administration and archiving of student files
  • Provide timely communication with staff and parents as required
  • Produce lists/information/data as required e.g. student data
  • To ensure correct administration of any medication to students in line with College policy
  • Managing lost property
  • Undertake administrative tasks as directed by the Principal or her delegated member of staff
  • Ensuring the offices are kept tidy and organised


 


TRAINING


·       Essential: Willing to train to be a First Aider.


·       Knowledge of Google Suite would be advantageous however training will be given if needed.


·       Completing compliance training and professional development on EveryHR

RESOURCES


  • Operate relevant equipment/ICT packages/information systems (e.g. MS Office, Excel internet, intranet, Arbor, E-mail, Google)
  • Provide general advice and guidance to staff, students and others


Attached documents

About Christ's College Guildford

Christ’s College is a thriving school serving the non-Christian and Christian community of Guildford, Woking and the surrounding areas. We are proud of our Church heritage which has helped us to create an environment that is inclusive and supportive of all. Our aim for the children at Christ’s College is that they should develop the Core Values of Service, Respect, Stewardship, Co-operation and Love. We know that success only comes through hard work and perseverance; life can be difficult, and therefore we all need resilience, but we need to work with optimism and believe that our hard work will open up great opportunities for us.

Over the last few years Christ’s College has continued to grow. We have seen a significant rise in the percentage of children gaining 5 or more GCSEs. We are determined to build upon our high standards and ensure that students at Christ’s College achieve excellent outcomes.

Pupils are rightly proud of their successes nationally, for example winning a national handball competition, and winning the University of Manchester’s Alan Turing cryptography competition.

Pupil’s personal development is promoted effectively and staff care deeply about their wellbeing.” (OFSTED report October 2022)

Outcomes are significantly improved year on year, with structures and processes in this area implemented to secure sustainability and continuous improvements.

Advantages of working at Christ’s College

· A collegiate, warm and welcoming environment where all are valued.

· A values driven educational establishment which underpins all areas

· There is a real sense of support, belonging, camaraderie and mutual respect within the whole community

· Parents/carers and governors are highly supportive of the College

· Students are aspirational and committed to their studies

· Staff are dedicated, skilful and hard-working

· There are good opportunities for internal promotion which has a tradition of acknowledging and rewarding hard work

· As a relatively small school which offers a full suite of extra-curricular activities, it is easy to be involved in a wide range of enrichment activities in Sport, Performing Arts and elsewhere

· High quality CPD

Our recent OFSTED report was enthusiastic about the effective teamwork and “impressive curriculum”.


Safeguarding statement

Christ's College is part of the Good Shepherd Trust.  The Good Shepherd Trust is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.  We ensure all our employment practices reflect this commitment.

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Applications closed