2018 Administration and Marketing Support

Purpose of the Role

 The Administration Support Officer promotes the vision and mission of Salesian College and contributes to its educational goals by assisting the members of the College Leadership Team and Development Team in efficiently and systematically organising, managing, documenting and communicating matters pertaining to their roles. 

Accountability

 The Administration Support Officer is a member of the Administration Team working under the direction of the Principal and Business Manager Via the Leadership team and Publications and Communications Officer. 

Key Areas of Responsibility

 Salesian, Catholic, Religious and Pastoral Dimensions of College Life:

The Administration Support Officer supports the Catholic, Salesian, religious and pastoral dimensions of College life by:

• Giving witness to Gospel values in his/her own personal life 

• Developing a knowledge and appreciation of the life, work and spirituality of Don Bosco 

• Promoting the integration of faith and life 

• Creating a welcoming and hospitable environment for students, staff and visitors 

• Building a positive team culture amongst staff 

• Maintaining professional confidentiality and exercising sensitivity and discretion 

• Working in close collaboration with other members of the College Support Staff, particularly the Executive assistant to the Principal and Leadership team, Promotions and Communications officer, and Registrar. 

General Responsibilities 

The Administration Support Officer is responsible for a range of general duties to provide a broad range of support and assistance to the Leadership Team and Development Office, including: 

• Assisting with the organisation of appointments and meetings 

• Delegation and supervision of tasks to the Administration Support Officer 

• Management of Professional Development processes 

• Managing telephone calls and messages 

• Preparing letters and correspondence 

• Managing data from a variety of sources including Synergetic, SIMON and Excel 

• Maintaining files and records 

• Typing notes and records of interview 

• Booking venues for particular occasions and events 

• Overseeing of Catering for College events • Maintaining records 

• Mail Merge, Database entry, manipulation of Data in Excel 

• Other general secretarial and administrative tasks 

• Assisting with communications (newsletters etc) 

• Assistance with events 

• Assistance with marketing 

• Assistance with Public Relations 

• Assistance with publications (print, digital, social media etc) 

• Data entry re enrolments & student data 

• Assistance with the management of Occupational Health & Safety of staff & students 

Other Duties and Responsibilities 

Other responsibilities as requested by the Principal or Business Manager

Knowledge, Skills and Experience 

The Administration Support Officer will have: 

1. A sensitive appreciation for the Catholic and Salesian ethos of the College 

2. Qualifications and/or experience in an administrative environment 

3. Excellent interpersonal and (written and oral) communication skills 

4. High level organisational, administrative and management skills 

5. Appropriate computer and software application skills, including but not limited to: 

• Adobe Suite (photoshop, indesign illustrator) 

• Microsoft Suite (word, excel, powerpoint, publisher) 

• CMS (wordpress) 

6. The ability to work independently and as a member of a team 

7. A willingness to show initiative and take direction 

8. The ability to work systematically towards the achievement of strategic objectives.

It is essential that all candidates have or are able to attain a “Working with Children Check”, which includes a police check.