Finance Officer

Job Profile: Finance Officer

Purpose: To serve the mission of Salesian School by being part of the school’s finance team tasked with providing effective and efficient financial administration, processing of financial transactions and use of the school’s budget. The role will bring you into contact with staff at all levels and roles within Salesian and our Academy Trust as well as parents, students and suppliers.

The finance department consists of a team of three led by the Finance Manager under the overall responsibility of the Business Manager and is part of the wider administrative support function tasked with maintaining the smooth and efficient running of the school allowing our teachers to teach and supporting our students to achieve to their full potential.

Contract & Salary: Permanent position. Term time + 3 (42 weeks a year), 36 hours a week. Part-time applications will be considered. Pay scale SP6.

Responsible to: Finance Manager. 

Key Responsibilities:

·        Sales & Purchase Ledger

·        Reconciliations & Period End Reporting

·        General Duties in support of the Finance Manager.

Person Specification

·        Strong levels of numeracy and literacy

·        Good experience of all aspects of purchase ledger

·        Competence with a range of ICT packages including Microsoft Word and Excel. Knowledge of PSF & Tucasi would be an advantage.

·        Knowledge of a range of financial procedures, including bank reconciliations

·        Ability to work in an environment where work is regularly interrupted

·        Ability to manage resources efficiently

·        Ability to maintain confidentiality inside and outside the workplace

·        Excellent organisation & communication skills

·        Know when to take initiative and when to seek advice

·        Ability to focus and maintain accuracy in a team working environment 

·        Boundless enthusiasm, a positive outlook with a sense of humour and a ‘can do’ attitude.

·        Capacity to work hard under pressure and to tight deadlines

·        Personal integrity and the drive to do what is best for the students

·        Commitment to ensuring that Salesian School becomes the best school in the country

·        Commitment to supporting the distinctive nature of a Catholic school

·        Genuine desire to work for the good of young people.

Responsibilities

Sales & Purchase Ledger

·        Setting up, updating and maintaining supplier account details on PSF (accounting system) in line with financial procedures

• Raising supplier purchase orders on behalf of the Head Teacher, Departmental Heads or the School Business Manager as authorised

·        Processing purchase invoices and credit notes received from suppliers within PSF, ensuring they are matched to purchase orders, correctly coded and authorised

·        Raising sales invoices and inter-company transactions

·        Monitor and reconcile the debtors and creditors ledger ensuring any issues are dealt with in a timely manner

·        Processing payment runs via BACS accurately and to the scheduled deadlines

·        Sending remittance advices to suppliers and filing invoices

·        Reconciling supplier statements & resolving supplier queries and issues

·        Reviewing credit card statement and supporting payment approvals, and ensuring accurate coding and input into PSF

·        Processing staff expense claims.

Reconciliations & Period End Reporting

·        Downloading online bank statements, coding and posting bank transactions

·        Monitor and reconcile the debtors and creditors ledger ensuring any issues are dealt with in a timely manner

·        Monitor and reconcile the Governor and Unofficial bank accounts

·        Monitor Parent Payment system (Tucasi) and identify and arrange for any issues to be resolved

·        Reconcile the inter-company schedule

·        Code, post and reconcile the petty cash

·        Process and post monthly payroll journals

·        Update and maintain the Gift Aid Register for annual submission.

General Duties in support of the Finance Manager

·        Daily monitoring and managing communications within the Finance inbox,

• Dealing with and resolving in person, telephone or email enquiries from parents, suppliers or colleagues

·        Banking including counting cash/cheques, reconciling to Tucasi and making trips to the bank as required

·        Produce a range of financial data and reports as required for the Finance Manager

• Supporting the FM & BM in preparing month end accounts by ensuring period end accounting procedures are processed in an efficient and timely manner

·        Daily monitoring and managing communications within the Finance mailing inbox, liaising with the Finance Manager, Business Manager, wider school and Trust community and suppliers as appropriate

• Assist the Finance manager with any ad-hoc duties as and when required

·        General housekeeping of all aspects of the Finance function

·        Compliance with School and Trust financial policies and procedures.

Other 

·        Assist with arrangements for school trips, visits and events

·        Produce lists, information and data as requested by staff or external agencies

·        Provide general administrative support to the School as required

Salesian School is committed to safeguarding and promoting the welfare of children. Enhanced CRB checks will be sought prior to appointment