Front Office Administrator and Media Support - Mother Teresa Primary - Harrison, ACT

Location: Harrison, ACT 
Employment Type: Permanent  
Employment Status: Part-time  
Salary Range:  $79,971 plus superannuation (paid pro rata for part-time appointments) 
Start Date: Monday 1 July 2024
Closing Date: 11.55 pm, Monday 10 June 2024 

About Us 
Catholic Education, Archdiocese of Canberra and Goulburn (CECG) plays an integral role in education in the ACT and NSW, operating 56 Catholic Systemic Schools and nine Early Learning Centres. 

CECG is committed to workforce diversity and creating inclusive workplaces. We welcome applications from suitable candidates from all diversity groups to support our system of schools and early learning centres in delivering quality education outcomes for the students in our care. 

About Mother Teresa Primary School 
Mother Teresa School caters for students from four years of age, where students are enrolled in our Early Learning Centre, to students in Year Six. Our school motto “do small things with great love” inspires us to care for fellow members of our school community as well as reach out into the wider community. The School prides itself on the diverse range of activities it offers students and this is due to the generosity and expertise of the staff.  

About the Role 
The Front Office Manager role involves supporting and working under the direction of the Principal. The Front Office Manager is the first point of contact between the school and the community. Experience in administration is essential. The role will require highly developed communication and interpersonal skills. The applicant must have a sound knowledge of the applications in Microsoft Office, Canva, Excel and be willing to learn school based programs such as Compass and TechOne. 

• A positive and collaborative workplace culture 
• 24 weeks of paid parental leave (maternity/adoption) 
• Up to 14 weeks of paid parental leave (paternity/non-initial primary carer leave) 
• Support for professional development and study opportunities 
• Opportunities to transfer to other schools within the Archdiocese across ACT and NSW to support lifestyle choice

Key Responsibilities

• A wide range of professional support, administration, secretarial and clerical duties, including typing, word processing, data entry, maintaining email and computerised records, database information, electronic rolls, attendance records, student enrolments, student information and petty cash;
• Basic clerical duties including filing, collating, handling mail, checking figures;
• Responding to enquiries from students, parents, employees, and the
• Word processing of routine correspondence, including internal and external publications;
• Coordinating appointments with Principal;
• Coordination and checking enrolment forms, set up interview requirements and finalising parent contracts;
• Care for and comfort sick and distressed students and administer and record first aid where required;
• Maintain student Compass records and parent contact details; and
• Financial duties such as receipting over the counter payments 

Essential Criteria 

• Must hold a relevant Working with Children registration;
• First Aid qualification or willingness to obtain; 
• Hold a Certificate IV or equivalent relevant experience or knowledge 
• Highly developed communication and interpersonal skills including the ability to relate with staff and parents in a professional, informed, adaptable and caring manner;
• Experience in reception duties an general office functions;
• Ability to maintain confidentiality;
• Ability to work individually and collegially as part of a team applying strong interpersonal skill with a courteous and cooperative approach;
• Professional experience and working knowledge with computer software packages including Microsoft Office Suite (Word, Excel, PowerPoint);
• Excellent time management skills, attention to detail and the ability to prioritise workload in an office environment;
• Strong planning and organisational skills;
• Good communication (both oral and written) and negotiation skills; and
• Demonstrated capacity to undertake administrative tasks efficiently and complete them in a timely manner with the willingness to learn new skills.

Please refer to the position description for in-depth details regarding the position duties, criteria, and skill set required.