Logistics Manager

Role Description

We are seeking a highly organised and detail-oriented Logistics Manager to join our vibrant community to assist with the smooth running of the logistical elements within the Estates department. In this role, you will be responsible for overseeing and facilitating the transport across the Stephen Perse sites ensuring a safe and efficient transportation system, line management of the Porters (currently seven) and effective management of internal and external events. You will also play a key part in procurement and development of SLA and inventory management systems.

Overall, the Logistic Manager plays a vital role in ensuring students get to and from school, trips, curriculum and fixtures safely and efficiently.

Main Responsibilities:

• Responsible for the overall line management for the Porters:
• Review and manage the performance of the Porters, setting performance targets.
• Recruit and deploy porters as required sharing daily schedules.
• Responsible for the overall management of transport operations and full legal compliance.
• Explore and implement a centralised fleet management system.
• Responsible for developing and managing budget:
• Fuel costs, vehicle maintenance for both leased and owned vehicles, and departmental salaries.
• Working with the Procurement Manager to negotiate vehicle maintenance contracts, transport management software, leased/purchasing of vehicles.
• Responsive and effective management of the Estates department ticketing system for event set up and transport requests.

Logistics:

• Develop and implement efficient procurement processes within budget constraints.
• Develop and manage inventory control systems (classroom furniture etc) to ensure optimal stock levels and minimise waste.
• Develop in conjunction with the Head of Schools an SLA for classrooms and key spaces within each setting.
• Assist with maintaining the comprehensive Incident Management Plan for the Stephen Perse.
• Assist with the planning of any moving within the estates; office moves, building moves, classroom changes etc.

Transportation:

• Manage the school's transportation system, including minibuses, and Estates vehicles.
• Assist the Health & Safety Manager with the management of the grey fleet.
• Provide direction that supports the Senior Management team in ensuring the Transport Operation runs efficiently and effectively.
• Identify opportunities to further improve efficiency and effectiveness with the development of a longevity report for Stephen Perse vehicles (leased and owned), working with the Head of Sustainability to develop vehicle replacement schemes (EV points).
• Develop and maintain safe and efficient transportation routes ensuring that relevant risk assessments are carried out
• Ensure compliance with all relevant transportation regulations and safety standards for all Stephen Perse vehicles to ensure they are safe and roadworthy.
• Ensure Stephen Perse vehicles are maintained, repaired and have valid insurance including permit 19, Ministry of Transport (MOT) and tax in place.
• Working with the Insurance Team to ensure appropriate insurance cover for all Stephen Perse vehicles.
• Organise and book the regular planned maintenance checks of fleet, servicing and repairs through agreed providers. Including routine maintenance such as; tyre pressure, oil levels, cooling systems, windscreen washer etc.
• Book Minibus Driver Awareness Scheme (MiDAS) training for staff across Stephen Perse, keeping updated records for MiDAS trained staff. Actively monitoring when re-training is required.
• Systematically log safety certificates.
• Organise the repairs for damage to the vehicle as and when it is required/reported.
• Ensure that all Stephen Perse drivers have access to and are completing the Vehicle Safety Inspections before each journey.
• Manage and action transport requests across Stephen Perse schools; Forest School, Co-curricular, PE, trips along with any ad hoc driving including where a third party may be required.
• Manage the porters’ schedules for Home to School Transport (HTST), Physical Education (PE), Co-curricular and Forest School runs.
• Working with the Head of Sustainability to plan the internal and external transport service provision for Home to School Transport (HTST): This includes analysing transport users addresses, determining the most efficient routes, and ensuring all students have a safe and timely ride, factoring in school schedules and where possible, traffic patterns.
• Working with the Head of Sustainability to understand the current travel habits of stakeholders via travel surveys to guide future transport decisions and plans.
• Monitoring and maintaining fleet cleanliness.
• Developing and implementing emergency procedures for situations like bad weather, accidents, or breakdowns.
• Communicating effectively with parents (where required), teachers, school administrators, internal and external transport providers about transportation issues and updates. Ensuring a professional response to all telephone, email and in-person enquiries. Deal with any complaint or concerns raised swiftly and courteously, and record appropriately.

This job description is not necessarily comprehensive and the position holder will be required to carry out such other duties as may reasonably be required within the general scope and level of the post.

Safeguarding and welfare of children

The post holder’s responsibility for promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact, will be to adhere to and ensure compliance with Stephen Perse’s Safeguarding and Child Protection Policy statement at all times. If, in the course of carrying out the duties of the post, the role-holder becomes aware of any actual or potential risks to the safety or welfare of children in the School, s/he must report any concerns to the School’s Designated Person or the Stephen Perse Designated Safeguarding Lead.

All employees of Stephen Perse adhere to the Safer Working Practices guidance and all teaching staff are required to adhere to the Teaching Standards which can be found on the government website.

Terms and conditions

All appointments for Stephen Perse are subject to satisfactory reference and disclosure and barring service (DBS) checks, suitability to work with children checks, online checks, proof of identity and eligibility to work in the UK, completion of a medical questionnaire and proof of qualifications.

Hours of work

37.5 hours per week, working 7:00 - 3:00pm, Monday to Friday, 52 weeks per year.