Finance & Payroll Officer

Job Purpose

Our Finance & Payroll Officer will work closely with the Deputy CEO and collaboratively with the Human Resources Officer to establish a centralised finance and payroll support service for the Trust. This will include setting up and maintaining excellent finance processes spanning purchase ledger, reporting and some management accounting. This role will have particular focus on ensuring staff changes are correctly administered and recorded on our payroll system and will also include some administration of Trust-wide finance and HR systems. 

Key areas of responsibility

Finance

·       Maintain the Sales and Purchase Ledgers for the central budget, ensuring timely payment of invoices.

·       Carry out month end Balance Sheet reconciliations for the central budget, and produce draft management accounts on an accruals basis.

·       Prepare VAT returns.

·       Assist the DCEO with preparation and consolidation of reports and reconciliations across multiple budgets.

·       Liaise with finance colleagues in academies over budgets, management accounts and forecasts.

·       Act as a central point of contact for auditors.

·       Maintain the Trust website, “Get Information About Schools” and other published Trust information.

·       Administer staff, governors’ and Trustees’ access to shared documents and online software.

HR/Payroll

·       Receive and input staff changes onto the Trust payroll system, checking for completeness and liaising with line managers as required.

·       Maintain the policy review schedule, assist with updating policies and ensure that updated policies are shared and published as appropriate.

·       Administrative support for the development and maintenance of Trust training records

Other responsibilities

Safeguarding

·      Ensure personal understanding of the duties and responsibilities in relation to child protection and the safeguarding of children and young people. This includes understanding of the academy Child Protection Policy, Safeguarding policy and Code of Conduct.

·      Ensure all issues relating to pupils are reported immediately to the delegated member of staff

·      Attend mandatory training and refreshers to ensure a personal and up to date understanding of safeguarding requirements

Health, Safety & Security

·      Ensure a personal awareness of and compliance with, policies and procedures related to health, safety, and security, confidentiality, and data protection

·      Ensure concerns are reported immediately to the delegated member of staff

·      Attend mandatory training and refreshers to ensure personal and up to date understanding of relevant policies and practices

Equity, Diversity & Inclusivity

·      Contribute to the development of a workplace culture that promotes equity, diversity and inclusivity

This job description may be amended at any time following discussion between the post holder and the Deputy CEO without changing the general character of the duties or the level of responsibility entailed. The above list is indicative and not exhaustive.

KGA is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

All posts within our academies are exempt for the Rehabilitation of Offenders Act 1974 and therefore all applicants will be required to declare spent and unspent convictions, cautions and bind-overs, including those regarded as spent and complete an Enhanced Criminal Records Disclosure via the Disclosure and Barring Service (DBS)

Such declarations will be made on the appropriate section of the application form, will remove prior to the selection panel shortlisting process. The chair of the panel will discuss relevant, positive declarations confidentially with the applicant at interview. The disclosure of convictions, cautions or pending cases will not necessarily prevent employment but will be considered in the same way as positive DBS disclosures.