Letting, Event & Calendar Manager

The Stephen Perse Foundation is a leader in modern independent education, superbly well placed, both to meet the challenges, and to seize the opportunities, presented by its future. Any school, indeed, any group of schools, is only as strong as its people. Stephen Perse boasts exceptional people across all of its schools and nurseries, and invests in their recruitment, development and empowerment to ensure our pupils benefit from excellent role modelling, outstanding support and exceptional teaching. As Principal, I consider this investment in our people to be of utmost importance.

At the Stephen Perse Foundation, all are united in embracing the modern world and in seeking to help our pupils to find and take their place in it, as confident, socially responsible adults. We seek to attract people who are inspired by this challenge, people who share our values, people who are passionate about our collective vision of developing the change-makers of the future. 

Richard Girvan
Principal

Responsible to: Vice Principal

Location: Cambridge - with the requirement to work at all sites (Cambridge and Saffron Walden) as and when required

Role Description

Main Responsibilities:

• Develop and maintain a profitable commercial lettings and events business on a year-round basis, utilising the Foundation’s accommodation (halls, classrooms and other appropriate buildings and facilities), catering, leisure and sport, music, drama and IT facilities.
• Optimise opportunities to generate revenue through the effective marketing, costing, planning, and management of lettings.
• Manage the lettings budget and financial forecast.
• Provide a high-level events experience, logistical advice and support to customers hiring the facilities.
• Communicate effectively with internal staff and support departments, to ensure all staff are fully aware of activities taking place in accordance with our own internal activities, health and safety and safeguarding regulations and procedures. 
• Meet with clients and members of the public to showcase the Foundation facilities.
• Work with the marketing department to manage the lettings website and promote facilities through social media.
• Coordinate the support requirements for individual Schools’ and Foundation events, alongside the external lettings business through regular meetings.
• Manage the Foundation Staff Calendar and all Parent Calendars. 
• Support with the administration of holiday provision.

General Responsibilities

• Act as an excellent ambassador for the Foundation at all times.
• Build and maintain good working relationships with all Foundation colleagues.
• Assist as necessary in other Foundation areas at peak times.
• Work at all times towards the aims and goals of the Foundation and any individual objectives and targets you may have agreed.
• Proactively identify areas for improvements within the Foundation.
• Actively promote the Foundation’s Equal Opportunities Policy, encouraging staff awareness and participation in all areas. 
• Act in accordance with the Data Protection principles at all times.
• Adhere at all times to Foundation operational and employment policies and procedures.
• Take care of your own health and safety and that of people who may be affected by what you do (or do not do).
• Cooperate with others on health and safety, and not interfere with, or misuse, anything provided for your health, safety or welfare.
• Follow the training you have received when using any work items the Foundation has provided.
• Adhere to the Foundation’s Privacy Notice and ensure private and confidential data is kept secure and disposed of in the appropriate manner.

This job description is not necessarily comprehensive and the position holder will be required to carry out such other duties as may reasonably be required within the general scope and level of the post.

Safeguarding and welfare of children

The post holder’s responsibility for promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact, will be to adhere to and ensure compliance with the Foundation’s Safeguarding and Child Protection Policy statement at all times. If, in the course of carrying out the duties of the post, the role-holder becomes aware of any actual or potential risks to the safety or welfare of children in the School, s/he must report any concerns to the School’s Designated Person or the Foundation’s Designated Safeguarding Lead.

All employees of the Foundation adhere to the Safer Working Practices guidance and all teaching staff are required to adhere to the Teaching Standards which can be found on the government website.

Hours of work

37.5 hours per week. Monday to Friday from 8:00 to 16:00.