Finance and Office Manager

Finance and Office Manager

Wandsworth Prep School, London

Overview

Job Type: Full-time

Salary: £33,000–£36,000 per annum, dependent upon qualifications and experience. 

Working Hours:  Monday to Friday - 8am-5pm

Location: In person at Wandsworth Prep School, London

Start date: 1st October 2026

Benefits

• Company pension

• Employee discount

• Death in Service

• Free school lunch

Full job description

Salary: £33,000–£36,000 per annum, dependent upon qualifications and experience. The salary is paid in equal monthly instalments over 12 months. 

Contract: 5 days per week during term time and 2 days per week during school holidays, working 8:00am–5:00pm. 

Annual Leave: 5.6 weeks’ paid annual leave per annum, which must be taken during school holiday periods. 

Benefits: School lunches, pension scheme and Death in Service benefit. 

Wandsworth Preparatory School is part of the Bellevue Group. Over twenty years ago, Bellevue Education was founded with a vision to educate to the highest standards, with an absolute commitment to a ‘whole’ education that encourages curiosity and a lifelong love of learning.

Wandsworth Preparatory School is an independent school for boys and girls aged 3 -11, nestled near the edge of Wandsworth Common. The children benefit greatly from the beautiful natural environment surrounding the school.

Wandsworth Preparatory School is seeking a highly proficient Finance and Office Manager to ensure the smooth running of the day to day operations of the school office, while overseeing the school’s financial administration. This will include responsibility for areas such as payroll, the parent portal, expenses, invoice processing and payments, and other financial and administrative duties.

This is a forward-facing position and an integral part of the school’s Front of House team. The successful candidate will be warm, welcoming and approachable, with a flexible and positive attitude. They will be confident dealing with pupils, parents, staff and visitors, and will play an important role in creating a friendly, professional and efficient first point of contact for the school.

Overview

• Perform multiple tasks in a timely and effective manner, under minimum supervision.

• Ensure the smooth financial and operational management of our school, in compliance with regulations.

• Undertake general and financial administrative tasks (e.g. managing employment contracts, and ensuring compliance with the law.)

• Proficient in word processing, and experienced in administering IT based tasks are essential.

• Assist with marketing and promotion of the school as and when required

Finance

• To support the Finance Business Partner (from Bellevue Education) in managing the finances of the School, including fee invoices, payroll, monthly accounts and budgets (including forecasting)

• To manage financial administration procedures in line with Financial Regulations and maintain appropriate records to satisfy internal audit

• To manage the internal aspects of school life including transport, facilities, grounds, capital expenditure and the school administration function.

• To liaise with the caretaker on the overall care of the school building and grounds and to monitor the yearly action plan.

• To manage external lets and the use of the school by outside individuals and groups.

• To manage the catering arrangements for School, including working with the school caterers for both day to day planning and events.

• Responsible for the organisation and smooth running of the holiday club provision at the school.

• Close liaison with Marketing/Admissions and SLT

Ordering Resources

• Ensure a robust ordering system is in place for ordering across the school

• Support teaching staff to maintain a well-equipped and organised learning environment

• To be responsible for sourcing high-quality and well-priced resources Recruitment Process

• Responsible for Human Resources for the school, including new staff appointments, DBS checks and the Single Central Register.

• Support the recruitment process- advertises, JDs, references, safeguarding checks (DBS), right to work, keeping records, issuing contracts

• Review employment contracts and terms of services

• Governance and Support

• Liaise with local authorities and Bellevue School Governors

• Minute governance meetings and produce the minutes in a timely manner.

• Minute any other formal meetings as required

Compliance

• To ensure that routine checks and statutory inspections of our building and equipment are carried out and recorded appropriately

• To ensure that the BV compliance checker is kept up to date

Safeguarding

• To ensure all visitors receive a warm welcome in accordance with safeguarding procedures and to provide refreshments for visitors as required.

• To be committed to the safeguarding and promotion of the welfare of children and young people

• To comply with policies and procedures relating to child protection, health and safety, security, confidentiality and data protection, equal opportunities, reporting all concerns to an appropriate person

• Management of the Single Central Record,  ensuring an accurate and up to date record. Ensure that all the pre-employment checks conducted on staff, including teachers, support staff, and volunteers, are suitable for working with children.

First Aid Lead

• Oversee the implementation of first aid protocols,

• Organise training for staff and maintain first aid supplies

• Respond to medical emergencies.

• Collaborate with teachers and the SLT to ensure a safe environment and coordinate with healthcare professionals when necessary.

• Coordinate health care plans for pupils with health care needs

• Provide allergens to the catering team,  produce allergy health care plan

Personal Qualities

• A positive, warm and welcoming disposition

• A problem solver and self motivated

• Able to build genuine relationships with parents, staff and children

• Motivated, with a commercial mindset

• A team player who is flexible, energetic and resilient

• Requirements and skills school background is preferable

• Experienced Accountant / Bookkeeper / Administrator

• Experienced and confident user of accounting and billing systems software and IT generally

• Accounting software, for which training will be given, includes: Accounts IQ, iSAMS, Kefron

• ISAMS, My School Portal, Edupay, Google Drive / Google sheets, Gmail, etc.

• Knowledge of accounting procedures and best practices

• Familiarity with budget preparation and cash flow management

• Solid time management skills with an ability to prioritise work

• Excellent analytical skills and experience creating reports and presentations

• Experience of managing the recruitment process

How to Apply

We will only accept applications from candidates completing the relevant Application Form in full. Please download the application form in the ‘documents’ section of the job ad. Once completed, please attach it to your application. Should you have any queries, please contact office@wandsworthprep.com. 

Applications close on Friday 18th September 2026 

Interviews: Monday 21st September 2026

Start date: 1st October 2026

Due to the high volume of applications we are receiving, if you have not heard back from us within 7 days, please assume your application was unfortunately unsuccessful on this occasion.

Bellevue Education is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service (DBS).