Minute Taker for Schools Governance Team

Salary: £13.77 - £14.62 per hour

Contract Type: Casual, Fixed Term for 6 Months, when will be reviewed

Location: This role is not office based and will require face to face attendance at different schools, as well as working from home.

Working Pattern: Governance meetings are generally between 4pm and 8pm, Monday to Friday, term-time only. Minutes are required to be produced within 7 working days of the meeting. The meetings are usually 2 hours and a set number of worked hours per meeting will be agreed in advance with the line manager.

Orchard Hill College and Academy Trust (OHC&AT) is a family of specialist education providers for over 1500 pupils and students from nursery to further education across 14 academies and 8 college centres in London, Surrey, Sussex and Berkshire. Supporting our academies and college, OHC&AT also operate learning support, such as nursing and therapy, and a central business support team which includes HR, finance and IT.

Pupils and students within the OHC&AT family have a wide range of learning abilities and additional needs including autistic spectrum disorder; speech, language and communication difficulties; social, emotional and mental health; profound and multiple disabilities; and physical disabilities including multi-sensory impairment and complex health needs.

OHC&AT is a rewarding and inspirational place to work, where everyone works together to create the best possible outcomes for students. To find out more about us, and what makes us a special place to work please visit www.ohcat.org

We require an experienced minute taker for our Governance meetings; someone who has extensive experience of taking minutes, excellent communication and literacy skills, prides themselves on accuracy and high standards and understands the importance of confidentiality. At present this role is paid on a casual hour’s contract. The meetings are generally between 4pm and 8pm, Monday to Friday, Term-time Only. Minutes are required to be produced within 7 working days of the meeting. The meetings are usually 2 hours and a set number of hours per meeting will be agreed in advance with the line manager. Our schools are in Kingston, Hillingdon, South London, Surrey, Slough, and Sussex. This role is not office based and it will require face to face attendance at different schools. Use of a private laptop will be required.

This role includes taking notes and typing up minutes using the templates provided, including making any amendments that are required by the Principal and Chair of Governors.

You will be offered job specific training, as well as ongoing support from the Governance Manager.

What we’re looking for:

·        flexibility to attend meetings in the afternoon and early evening and to complete the minutes from home.

·        exceptional organisational skills

·        a high degree of professionalism

·        confidence to build effective relationships with the Chair, Principal, and other key stakeholders

·        positive and approachable personality

·        excellent minute taking ability.

·        someone who is proactive and calm under pressure.

·        a high level of personal integrity, dependability, and reliability

·        high level of proficiency in online systems and Microsoft Word

·        proven interest in governance and / or education

Please see the attached job description and person specification for full details on the role and the skills, experience and knowledge we are looking for.

For an informal discussion about the role, candidates are invited to contact Kelly Collett, Governance Manage,  via email at KCollett@ohcat.org to arrange a time to speak. 

To apply for the role please use the quick apply option to submit an application. If you have any queries, please contact jobs@orchardhill.ac.uk.

Your application form will be scored according to each of the requirements laid out in the person specification for this role. Please demonstrate in your statement how your experience, skills and knowledge match the criteria that are required for the role.

Please note that CV applications cannot be considered.

Closing Date: Friday 16th February 2024 at 12 Noon.

Interviews will take place on: Tuesday 27th February 2024.

Orchard Hill College and Academy Trust are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment.

Appointments made will be subject to an Enhanced Disclosure via the Disclosure and Barring Service.

This post is exempt from the Rehabilitation of Offenders Act 1974 and the amendments to the Exceptions Order 1975, 2013 and 2020.