Academic Administrator & Exams Officer : August 2024 Start

Academic Administrator & Exams Officer

Dove Green Private School (DGPS) takes immense pride in being a British community school, offering a distinctive educational experience in the heart of Dubai Investment Park, near the Expo 2020 site. Our British educational values emphasise respect, tolerance, inclusivity, and a commitment to academic excellence, fostering well-rounded, globally-minded individuals. We are committed to cultivating an environment that celebrates the rich traditions of British education while fostering a global perspective. Our school, currently in its 10th year of operation, has become an example of educational excellence, embodying the values of a happy, caring, and inclusive community school. We are dedicated to providing a forward-thinking, innovative education beyond conventional boundaries. As the first UK curriculum school in the area, DGPS has earned a reputation for being at the forefront of educational innovation, catering to the needs of Dubai's rapidly expanding and developing south side

As part of an innovative structural organisation and its students, we seek an Academic Administrator & Exams Officer

That will play a crucial role in supporting the school's academic operations and examination processes and deputising for the Operations Manager and will be required to provide leadership across the full spectrum of support functions in the school, including line management responsibility for one or more functions within the school’s support structure. This multifaceted role requires a dynamic individual with strong organisational skills, meticulous attention to detail, and effective communication abilities. The successful candidate will play a pivotal role in ensuring the smooth functioning of the school's academic operations and examination processes, as well as providing crucial support for HR and Admissions. Collaborating with the front-of-house/reception team, you will contribute to creating a welcoming environment for students, parents, and visitors.

With our state-of-the-art secondary building nearing completion, DGPS is poised to provide an unparalleled learning experience. This innovative facility, designed to complement our existing campus, reflects our dedication to offering students the finest resources and facilities.  The successful candidate will be closely aligned with DGPS's core values and ethos and be part of a community that blends the best of British education with a commitment to preparing students for success in a rapidly changing world while possessing a genuine understanding and appreciation of the region's values.  Above all, we’re looking for an astute, driven, and down-to-earth person that is committed to fostering a culture of successful collaboration and progressive learning through our vision of learning together and growing together.

Responsibilities:

1. Academic Administration:

·       Provide comprehensive administrative support to the academic team.

·       Assist in the coordination and organization of academic events, meetings, and conferences.

·       Maintain accurate records of student academic information and progress.

2. Exams Management:

·       Oversee the organization and smooth running of examinations in accordance with examination board guidelines.

·       Liaise with teachers and examination boards to ensure all exam-related logistics are well-coordinated.

·       Manage the exam entry process, including registration, scheduling, and logistics.

3. HR and Admissions Support:

·       Provide administrative support to the HR department, including record-keeping, document preparation, and correspondence.

·       Assist in the admissions process, handling inquiries, processing applications, and coordinating admissions events.

4. Front-of-House/Reception Collaboration:

·       Work closely with the front-of-house/reception team to ensure a welcoming and efficient environment for visitors, parents, and staff.

·       Handle inquiries and provide information to parents, students, and visitors as needed.

·       Support the front-of-house team during busy periods or special events.

Qualifications:

·       Minimum of 2 years of experience in academic/corporate administration.

·       Strong organisational and multitasking skills with exceptional attention to detail.

·       Proficient in using office software and administrative systems

·       A willingness to learn and develop new and existing systems and processes.

·       Excellent communication and interpersonal skills.

·       Knowledge of HR and admissions processes is an advantage.

·       Ability to work collaboratively in a dynamic educational environment.

We are also mindful of our national development strategy and encourage UAE Nationals to apply to our company.

At DGPS, we relentlessly prioritise the safety and well-being of children. We maintain the highest standards in child protection practices and are committed to promoting their welfare. We expect our staff to share this commitment and actively hold them accountable for this. As part of our hiring process, successful applicants undergo various background checks, including references, qualifications, identification, and police checks, which may extend to overseas checks.