Academy Administrator

Barnes Wallis Academy is now recruiting for an Academy Administrator.

If you are ambitious, inspirational, creative, open-minded, and want to be part of our success then we want to hear from you. See what it means to be part of the David Ross Education trust from our children and parents here.

Providing our young people access to a world-class education and enrichment experiences is what drives us. Our students benefit from a wealth of opportunities to develop, learn and lead. From the classroom, to cultural visits, sports, music and arts and engaging with our local communities, the rich and varied experiences we create help fuel ambition and unlock potential. The education and experiences equips our young people with the leadership skills, team spirit, resilience and confidence to become outstanding citizens.

We work alongside outstanding organisations and individuals who are happy to share their expertise and skills in supporting the Trust’s vision, to give children better life chances through access to the best education and support we can give them.

About the role

To assist the administration team in the provision of clerical and administrative duties.To carry out telephone, reception and messenger duties.  To provide administrative support, including filing, word processing and data input;

Provide general clerical support including clerical processes, word processing, IT based tasks requiring knowledge of various ICT packages and operation of office equipment

Undertake general financial administration such as processing orders, collecting monies and undertake basic book-keeping, such as for petty cash.

Undertake reception duties, act as first point of contact in response to and deal with enquiries either by telephone or face-to-face and sign in visitors, deal with lost property etc.

Produce lists, information and data as requested by senior staff or external agencies (e.g. standard/statutory returns)

Maintain manual and computerised records and management information systems

First point of contact for sick pupils, liaise with parents / carers /staff

Open, sort and distribute incoming mail and post outgoing mail

Assist with arrangements for academy visits and events

Maintain stocks and supplies, selling and distributing as required

Provide administrative support for meetings and take notes at meetings

Assist with the administration of academy lettings and other uses of academy

37 hours a week (8am-4pm) – term time only.  

Salary & Benefits

FTE £17,813. Part time role will be subject to pro-rata calculation

Access to Local Government Pension Scheme  

Who we are looking for

NVQ Level 2 / GCSE Grade A-C (or equivalent) or equivalent knowledge and experience

Knowledge of procedures for a range of administrative activities including knowledge of various IT packages, equivalent to national qualifications level 2 plus operational experience of administrative systems

Knowledge in Data Protection/ Safeguarding and confidentiality

Knowledge and understanding of the Academy, Academy policies and procedures and services to resolve queries and problems

Creative skills for developing administrative procedures and contributing to the planning of systems and processes

To establish and maintain effective and constructive relationships with pupils, parents and carers, communicating with them as appropriate to share information and inform them of Academy business through daily contacts and written communications

Perform Reception duties including dealing with visitors as required using courtesy and tact

Excellent communication skills including, written and verbal skills

Excellent team working and interpersonal skills

The ability to work independently and on own initiative

Proficient user of MS Office software and/ or in-house software

Knowledge of office equipment

The duties listed above are not exhaustive and other duties may be undertaken.

About The David Ross Education Trust

The David Ross Education Trust (DRET) has grown to a network of 34 academies, incorporating primary, secondary and grammar, and special schools. We employ over 2000 people with the primary focus of raising the standards of education for 13,000 young people. Whatever your role, you should know you are contributing to achieving our vision of inspiring the next generation of young people to be the best they can in whatever they choose. Our aim is to be the country’s leading academy chain, committed to delivering the highest educational standards alongside an unrivalled package of sporting and cultural enrichment, including events such as the DRET Spring, Summer and Winter Cups, Music Cup, volunteering trips abroad, and regular trips/visits throughout the year.

We are incredibly lucky to be able to work alongside outstanding organisations and individuals who are happy to share their expertise and skills in supporting the David Ross Foundation's vision to give children better life chances through access to the best education and support we can give them.

While each academy is unique, we share common goals, aspirations, values and methods that enable us to work collaboratively and collectively to achieve our mission. We operate regional hubs, whereby academies work with other schools who are part of the Trust so we can share skills and knowledge, allowing them to benefit and learn from each other. We offer high quality programmes for CPD and Leadership Development to support our practitioners to deliver high quality teaching and learning across our academies.

Apply now

To submit your application, please click on ‘apply for job’.

Barnes Wallis Academy is committed to equality, safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. An enhanced DBS check is required for all successful applicants