Admin Assistant

Job Title: Administrative Assistant

​Salary: H21 £27,944 (£31,617 FTE)

Contract type: Permanent, full-time (36 hours per week, 41 weeks per year)

Reporting to: Office Manager

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Belmont is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. Offers of employment are subject to a satisfactory enhanced DBS disclosure and other employment checks. Belmont is committed to creating a diverse workforce and will consider all qualified applicants for employment.

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Core Requirement of the role:

To work collaboratively with the wider office staff and school team under the guidance and direction of the Office Manager to provide administrative and general office services.

Administration:

• To contribute to the effective and efficient running of the school office.

• To play an active role in ensuring that the school office is an effective point of contact for all stakeholders and visitors to the school, as well as the centre of daily administration.

• Undertake clerical tasks to include attendance, school clubs/trips/visits, parent communication.

• Deal with enquiries from and liaise with parents, members of the public, Trust staff and visitors.

• Provide an efficient telephone service, filtering phone calls, taking and distributing messages in a timely manner and providing information. 

• Receive visitors and provide hospitality where appropriate.

• To undertake word-processing, emailing, communication and photo-copying tasks. Contribute to the preparation and production of school publications.

• Photocopy, collate, distribute and file documents with due regard of GDPR protocols.

• Meet deadlines by prioritising workload whilst working in a methodical manner.

• Access and use school and Trust systems including Arbor, Access and Parent Mail effectively and purposefully.

• Completion of HR tasks related to staff personnel files.

• Support in the preparation and collation of transfer information relating to pupil data at the end of the school year.

• Liaise with teaching staff to ensure trips and visits including residential visits are organised robustly to include communication with adventure centres, coach companies ensuring all aspects of the process are completed within the correct timeframe.

• Liaise with external agencies and wider Trust staff on areas including attendance, school meals and admissions.